Administrative Assistant, USAID H3C Nigeria Project Funded by PMI at Health Communication Capacity Collaborative (HC3)

Summary

• The Administrative Assistant for the USAID HC3 Nigeria Malaria Project funded by PMI is responsible for providing office support by assisting with administrative systems, logistics and procedures.

Essential Duties and Responsibilities
Include the following, other duties may be assigned:

• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs; maintaining equipment inventories.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Carry out clerical functions such as field telephone calls, copying and collating, and opening, sorting, and distributing incoming faxes and mail.
• Arrange meetings and other gatherings.
• Collect quotations for supplies and services
• Accompany HC3 staff to conferences, trainings, and meetings both on and off HC3 Nigeria premises to assist with logistics.
• Make travel and accommodation arrangements.
• General coordination and support to HC3 Nigeria personnel.

Administrative Assistant Skills and Qualifications

• Strong spoken and written English skills
• Fluency in Hausa and one other local language preferred
• High level administrative writing skills
• Skilled in Microsoft Office -Excel and Word
• Professional and organized
• Experienced in Supply management and inventory control
• Excellent verbal communication
• Internet research abilities
• Strong problem solving skills
• Ability to work independently