Executive Assistant at Origin Group

Job Description

• To provide comprehensive secretarial and administrative services to the chairman; enhancing the executive's effectiveness by providing information management support; representing the executive to others.

Main Responsibilities

• Manage and maintain the executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analysing information; prepare presentations.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry.
• Meet with special interest groups or individuals on behalf of the executive
• Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
• Evaluate policies to ensure they are in compliance with corporate rules and mission.
• Any other duties commensurate with the accountabilities of the post.

Requirements

• Minimum of B.Sc./HND degree in a related field
• Min of 6 years relevant work experience
• Master’s degree preferably in economics or a related discipline is an added advantage
• Report writing and analysis
• Excellent research skills
• Innovative thinker
• Be amiable and professional at all times
• Travel logistics
• Good verbal and written communication skills
• Good organizational skills
• Proficiency in MS Office suite