Program Operations/Logistics Assistant at Nigerian Urban reproductive Health Initiative (NURHI)

Job Description

• The Program Operations/Logistics Assistant is responsible for providing administrative and Logistics assistance to the NURHI project Operations and office staff.

Essential Duties and Responsibilities

• Coordinate the various NURHI program staff and liaise with program Operations assistants at the field offices as needed for efficient operations of NURHI office (including maintaining up-to-date program calendar of sites and HO),
• Respond promptly to field-based staff requests for information, documents or assistance. Maintain organized files on all project-related materials, reports and documents (program operations).
• Assist to format, edit, photocopy and disseminate documents and presentations as needed.
• Organize, plan and coordinate NURHI events and logistics for meetings, seminars, workshops and other events as needed.
• Take minutes of management and staff meetings and share and ensure implementation of follow-up actions.
• Serve on the NURHI procurement committee.
• Update staff/consultants/STTAs movement log (databank including CVs, telephone, etc.,>
• Collate and regularly update NURHI program activity calendars including key national events.
• Share and keep trip reports of staff/STTAs/Consultants (both Local and International).
• Manage NURHI project and partners correspondence including circulation and reminders.
• Manage Project Director/Deputy Project Director itineraries
• Identify, inspect, shortlist hotel venues, and negotiate rates, for NURHI meetings.
• Attend to any other jobs as may be assigned by the NURHI management and Technical Advisors.

Skills Required:

• Great organizational and interpersonal skills
• Strong writing, typing and computer skills
• Proficient in Microsoft Office (Word, Excel and Power point)

Education and/or Experience

• Minimum of First degree in Social Sciences, Public Health, Programme Management or related field
• Experience working in an office, preferably a NGO environment.

Language Requirement:

• Must be able to speak, read and write in English. Other local dialects may be added advantage.