Personal Assistant at Mikano

Main Duties and Responsibilities

• Provide a high quality secretarial and organisational support service.
• Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.
• Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
• Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.
• Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
• Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
• Organising and maintaining effective filing systems.
• Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
• Making travel arrangements, booking accommodation and processing claims for expenses.
• Providing high quality and professional office hospitality to visitors
• Providing cover for other senior PAs as required.
• Any other duties as may reasonably be required, consistent with the grade of the post

Person Specification

• Experience as a Personal Assistant to senior management.
• Experience of electronic diary management.
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues.
• Ability to organise and plan own work.
• Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the University.
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
• Demonstration of the ability to work under sustained pressure and to tight deadlines.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
• Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages.
• Relevant qualifications.