Executive Assistant at RS Hunter Limited

Job Description

Summary:
Serves as the administrative and functional point person for the Managing Director’s community and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.

Essential Duties & Responsibilities:

• To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily.
• Manage multiple projects as assigned by the MD
• Ensure statutory requirements are identified and met
• Maintain and develop systems, procedures and records in line with the organization’s
• policies and objectives
• Coordinates calendar, travel, meeting, and schedule arrangements for the MD, business partners, and customers
• Works closely with other team members to ensure the MD’s preparation for meetings, presentations or other engagements
• Provides a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Administrative and functional activities include but are not limited to:

Ø  Taking phone calls
Ø  Maintaining personal and business files
Ø  Corporate record keeping for multiple entities
Ø  Supporting marketing and strategic planning activities
Ø  Note taking and creating documentation
Ø  Filing, storage and retrieval of business and personal activities

• Handles financial and accounting matters for the MD with confidentiality
• Prepares and sends business and private correspondence
• Coordinates operations of MD’s office including:

Ø  Document preparation & control
Ø  Internal communications
Ø  General office maintenance to improve costs and effectiveness

• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s   policies and applicable laws
• Any other duties as assigned.

Skills and Qualifications:

• Bachelor’s Degree in Business or Related Field
• High Proficiency in MS Office Suite
• Previous experience in a senior administrative position
• Extremely detailed oriented and highly organized
• Proven ability to effectively prioritize work flow
• Excellent interpersonal, written and oral communication skills
• Ability to exercise good judgement, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information
• Self-Directed with Sound Judgment

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Job Description

Summary:
Serves as the administrative and functional point person for the Managing Director’s community and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.

Essential Duties & Responsibilities:

• To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily.
• Manage multiple projects as assigned by the MD
• Ensure statutory requirements are identified and met
• Maintain and develop systems, procedures and records in line with the organization’s
• policies and objectives
• Coordinates calendar, travel, meeting, and schedule arrangements for the MD, business partners, and customers
• Works closely with other team members to ensure the MD’s preparation for meetings, presentations or other engagements
• Provides a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Administrative and functional activities include but are not limited to:

Ø  Taking phone calls
Ø  Maintaining personal and business files
Ø  Corporate record keeping for multiple entities
Ø  Supporting marketing and strategic planning activities
Ø  Note taking and creating documentation
Ø  Filing, storage and retrieval of business and personal activities

• Handles financial and accounting matters for the MD with confidentiality
• Prepares and sends business and private correspondence
• Coordinates operations of MD’s office including:

Ø  Document preparation & control
Ø  Internal communications
Ø  General office maintenance to improve costs and effectiveness

• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s   policies and applicable laws
• Any other duties as assigned.

Skills and Qualifications:

• Bachelor’s Degree in Business or Related Field
• High Proficiency in MS Office Suite
• Previous experience in a senior administrative position
• Extremely detailed oriented and highly organized
• Proven ability to effectively prioritize work flow
• Excellent interpersonal, written and oral communication skills
• Ability to exercise good judgement, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information
• Self-Directed with Sound Judgment