Store Keeper at Caring Heart Initiative (CHI)

Job Description
Supervision:

• Arrange and fix the store in the most operational way for reception, storage, preparation and delivery of the goods; optimize permanently the space of the stock.
• Request purchase equipment, furniture, or goods needed.
• Ensure that the store is organized, clean and ready for logistic audits;
• Responsible of the storage of the goods in line with organization policies and procedure.
• Communicate with line manager on all issues concerning the storage of the goods (allocation, place, condition of the store etc);
• Examine maximum and minimum level for all the goods in stock.
• Inform the Procurement Manager about level of goods in the stocks according to the minimum and maximum.
• Ensure the security of the goods inside the store.
• Report any incident to the direct line manager using proper forms.

Reception of the goods:

• Responsible of the reception of the goods according to organization’s policies and procedures.
• Work closely with the program managers, log assistant and purchasers to plan the good reception of the goods and allocation in the stock.
• Reception, follow up, and quality control of the items delivered by supplier or other bases.
• Prepare all documentation regarding each reception of goods and ensure the archiving of the forms properly fill and sign and update stock cards and stock report accordingly.
• Inform the programs and the line manager of the goods reception.

Preparation of the delivery:

• Under supervision of Log assistant, work closely with the logistician base and the program managers on a weekly delivery planning.
• Prepare and pack all goods before the delivery.
• Prepare all documentation regarding each delivery and ensure the archiving of the forms properly fill and sign and update stock cards and report accordingly.
• Ensure the supervision of the loadings/unloading of the goods;

Administrative follow up of the goods:

• Proper registration and monitoring of all goods in the stocks
• Registration of all goods stocks on the stock cards
• Update stock records and inventories for all goods in the log department.
• Make a complete stock report at the end of each month (consumption, stock movements, and available stocks).
• Ensure all goods are monitored from the reception till delivery
• Ensure that theoretical stocks are matching physical inventories.

Skills Required:

• The ability to integrate completely in the heart of a multi-disciplinary team.
• excellent and polite negotiator
• Knowledge of Microsoft Office package especially Excel required.
• Excellent communication skills (oral and written)

Qualifications

• First Degree in relevant discipline from a recognized institution
• At least 2years work experience in related capacity