Executive Assistant at RS Hunter Limited

Job Description

• Manage multiple projects as assigned by the MD
• Ensure statutory requirements are identified and met
• Maintain and develop systems, procedures and records in line with the organization’s
• policies and objectives
• Coordinates calendar, travel, meeting, and schedule arrangements for the MD, business partners, and customers
• Works closely with other team members to ensure the MD’s preparation for meetings, presentations or other engagements
• Provides a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Administrative and functional activities include but are not limited to:

Ø  Taking phone calls
Ø  Maintaining personal and business files
Ø  Corporate record keeping for multiple entities
Ø  Supporting marketing and strategic planning activities
Ø  Note taking and creating documentation
Ø  Filing, storage and retrieval of business and personal activities

• Handles financial and accounting matters for the MD with confidentiality
• Prepares and sends business and private correspondence
• Coordinates operations of MD’s office including:

Ø  Document preparation & control
Ø  Internal communications
Ø  General office maintenance to improve costs and effectiveness

• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
• Any other duties as assigned.
• Key Deliverables: Efficient and smooth operation of MD’s office