Administrative Secretary at RS Hunter Limited

Job Description

• Read and analyse incoming memos, submissions, and reports in order to determine their significance and plan their distribution
• Open, sort, and distribute incoming correspondence, including faxes and email
• Conduct research, compile data, and prepare reports for consideration and presentation by the management team
• File and retrieve corporate documents, records, and reports
• Greet visitors and determine whether they should be given access to specific individuals
• Prepare responses to correspondence containing routine inquiries
• Perform general office duties such as ordering supplies, maintaining records, management systems, and performing basic book keeping work
• Prepare agendas and make arrangements for meetings
• Make travel arrangements for the Managing Partner and staff
• Attend, record and distribute minutes of meetings
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
• Manage and maintain executives' schedules
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spread sheet, database, and/or presentation software
• Set up and oversee administrative policies and procedures for offices and/or organizations