Projects Assistant at Rembrandt Global Solutions (RGS)

Job Description

Job Summary: Assist in the management of projects with the goal of delivering every project on time, within budget and within scope.

Key Responsibilities:

• Assist to coordinate internal resources and third party/vendors for the flawless execution of all projects.
• Assist to ensure that all projects are delivered on-time, within scope and budget to meet the Company’s expectations.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Coordinate work of contractors to ensure that agreed work has been completed satisfactorily and follow up on delinquencies.
• Assist to develop a detailed Project Monitoring Plan to track progress of all projects and report same to the Project Manager at each milestone.
• Assist to direct, coordinate and plan execution of essential central services such as office ambience, office remodeling/painting, facility maintenance and other building or major office equipment repairs to ensure seamless execution.
• Participate in undertaking all procurement in line with the approved specification and cost, and ensure maximum value for money is achieved.
• Assist to manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
• Assist with the management of relationship with all stakeholders to ensure mutually beneficial relationship.
• Assist to perform risk management to minimize project risks, and escalate high risks to the Project Manager for joint deliberation and solution.
• Create and maintain comprehensive project documentation on all projects for future reference.
• Undertake any other tasks as may be assigned from time to time

Desired Qualities

Knowledge/Skills/Ability:

• Organizational skills
• Analytical skills
• Interpersonal skills
• Numeracy skills
• Commercial awareness
• Communication skills
• Team working skills
• Diplomacy.

Education and Experience:

• A University Degree in a related discipline.
• A minimum of 1 year working experience in project management in the building construction/facility management industry.
• Strong working knowledge of Microsoft Office.
• PMP / PRINCE II certification is a plus.

Other Attributes: Candidate MUST be a MALE.