Personal Assistant at SENCE Nigeria

Roles and Responsibilities    

The job will cover but is not limited to the following:

Strategic Role:
• Support the CEO to achieve and exceed all strategic targets stated in the EFInA Logframe 2013-2017

Administrative Role:
• Maintain and implement operational processes and procedures that will enable the efficient administration of the Office of the CEO, including managing data and the CEO’s contact database, and developing secure filing systems for the retention and speedy retrieval of information
• Request, receive and collate all reports from staff on daily, weekly and monthly basis
• Improve the efficiency and effectiveness of the operations of the CEO’s Office
• Effectively manage the official and personal calendar of the CEO
• Perform routine secretarial functions, such as maintaining supplies for the Office of the CEO, photocopying, faxing and filing
• Screen phone calls, enquiries and requests, and handle them as appropriate;
• Deal with incoming correspondence, e.g., emails, request for meeting, etc. on behalf of the CEO
• Ensure that the CEO is well prepared for meetings, by carrying out background research on the relevant organisations and presenting the findings to the CEO
• Prepare letters, presentations and reports for the CEO
• Organise and attend meetings as requested by the CEO
• Type meeting notes, conference notes, minutes, documents and any other correspondence as requested by the CEO
• Arrange all travel arrangements (within and outside Nigeria) for the CEO including booking flights, accommodation reservations and arranging transportation
• Effectively manage staff’s access to the CEO
• Liaise with clients, suppliers and other staff, as required
• Provide logistical support as needed for the CEO’s guests
• Perform any duties as may be assigned by the CEO

Skill set    

ESSENTIAL:
• Bachelor’s degree in English, Social Sciences, Marketing or such related fields from a reputable Institution
• A minimum of 5 years working with senior executives
• Experience of taking minutes of meetings
Prior legal or para-legal experience is ideal
• Demonstrable experience of working as a Personal Assistant at Executive Board level, supporting a senior Director or Chief Executive Officer
• Demonstrated ability to execute and manage projects
• Prior experience in a structured corporate environment
• Exposure to project management tools is advantageous

SKILLS:
• Advanced proficiency in the use of Microsoft Excel, Word, PowerPoint and Project
• Highest attention to detail and accuracy
• Ability to multi-task and meet deadlines
• Excellent spoken and written communication skills
• Excellent telephone manner
• Strong presentation and interpersonal skills

PERSONAL QUALITIES:
• Commitment to efficiency and productivity
• Energetic, proactive approach to work
• Proactive with high levels of initiative
• Highly organised and efficient; able to multi-task effectively and prioritise work based on minimal direction and multiple competing priorities
• Resourceful with an enterprising attitude that is quick to search out alternative solutions to needs or problems
• Committed to delivering high quality results, with cost-effective use of resources
• Positive, flexible, supportive attitude towards work
• Can-do approach
• Driven and a self-starter
• Exhibits helpful behaviour beyond strict job requirements
• Resilient, able to works well under pressure and meets deadlines
• Integrity and high personal ethical standards

Work experience    

• Minimum of 5 years