ACCOUNT PAYABLE OFFICER at VDT Communications Ltd

JOB DESCRIPTION:

• Professional maintenance of the books and records of financial transactions, i.e. Accounts Payable Ledger and other Adjoining Ledgers in a timely manner
• Day-to-day processing of invoices, cheques and payment advices
• Collation and distribution of creditors invoices
• Maintain cancelled cheques register
• Seeks clarifications or explanations from submitters of expense claims when warranted; changes status of expense claims in the expense management system to reflect the best practice as occasion demands
• Ensuring right application of applicable withholding tax rates on the vendors’ payments and remittance of same to appropriate agency of government
• Prepares invoice batches and inputs in the accounts payable module of the financial information system on a daily basis to ensure payments are processed in time for the weekly and monthly deadlines; 
• Ensuring creditors payments are processed within stipulated trading terms
• Ensure that cheque books are available at all times
• Prepares and reconciles the banking of all cash and cheques
• Process all events and sundry invoices in a timely manner
• Ensure that all payments, disbursements and reimbursements are correctly batched & posted to the general ledger on sage pastel evolution
• Responds to inquiries from suppliers, consultants and clients regarding the status of their payments.
• Maintaining financial control process such as verifying that all creditors invoices and purchase orders have been approved as per delegated approvals
• Administering petty cash, imprest and reconciliations
• Following proper financial procedures and controls in relation to cash, expenditure and reporting
• Filling/archiving of all accounting records in a secure and efficient manner
• miscellaneous spreadsheets, graphs and tables
• Prepare and process  supporting documentation for various month end journal
• Provides advice to clients regarding procedures relating to accounts payable, wire transfers and other related claims
• Ensuring the timely reporting and rendition of error-free monthly financial information
• Guiding colleagues or other internal customers or suppliers on accounting treatment issues
• Provide support to superior on accounting treatment of transactions when necessary
• Continually review processes within the accounts payable area, develop and report on recommendations for business process improvements and efficiency within areas of responsibility.

JOB REQUIREMENTS

Educational Qualifications  & Functional / Technical Skills

• HND/BSc Accounting or Finance
• ICAN PE 1
• Relevant Experience (Type of experience and minimum number of years
• Knowledge of revenue accounting and accounts payable standard processes
• Excellent organizational skills with detailed orientation.
• Ability to manage and prioritize a variety of tasks at once to meet deadlines
• Ability to spot errors quickly and make an initial attempt to resolve issues
• Minimum of 2 years in Accounts Payable or Similar/Wider accounting functions.
• Proficiency in the use of accounting software
• Intermediate skills in MS Excel
• Intermediate skill in MS Word
• Good understanding of the IT and Communication industry services and legal regulatory framework.
• Attitude and Behavioural Traits
• Amiable individual with pleasant personality
• Strong flair for figures
• Must have good memory of events
• A team player and an out of the box thinker