Executive Assistant at Institute of Science and Technology Yenagoa

Our client requires the services of an Executive Assistant to report directly to the President of the Corporation.

Responsibilities:

•     Managing the day-to-day operations of the office
•     Organizing and maintaining files and records
•     Planning and scheduling meetings and appointments
•     Managing projects and conducting research
•     Preparing and editing correspondence, reports, and presentations
•     Making travel and guest arrangements
•     Providing quality customer service
•     Working in a professional environment
•     Skilled in Social Network and media management
•     Skilled in basic Microsoft applications including word, spreadsheet, PowerPoint
•     Website development and management
•     Data Entry

OTHER RESPONSIBILITIES:
Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.

Responsibilities include those described for office/facilities manager, but the position requires more extensive experience and management skills. Duties may include selecting office vendors and supervising purchasing processes, directing mailroom and maintenance staff, and coordinating regular building safety checks and ergonomics training for staff.

OTHER ASSOCIATED RESPONSIBILITIES:
Coordinates various office support services, including purchasing and facilities management. Requires strong communication skills and some accounting knowledge. May include supervision of office administrative staff. At some companies, this role may take on HR responsibilities.

Qualification:

Bachelor’s degree with at least 2 years working experience in a similar position required.