Knowledge Management Adviser at Voices for Change (V4C)

The Position
The purpose of the Knowledge Management Adviser's role is to lead and manage V4C's knowledge management activities to ensure:

• Continuous learning for program improvement.
• Effective dissemination to stakeholders to increase their buy-in to and uptake of the V4C program.
• Packaging and producing a range of knowledge products
• Tacit and explicit knowledge and information is stored as a program resource to inform future initiatives and activities.

Key Responsibilities
Provide technical leadership to the V4C program in relation to knowledge management, including:

• Translating the KM strategic agenda into operational plans and work plans for delivery.
• Developing policy briefs and other KM products as required.
• Organising research dissemination events.
• Producing progress reports and other reports on KM as required.
• Working with software programmers to ensure the development of a functional intranet which will serve as a repository for all V4C resources, as well as V4C MIS.
• Ensuring the intranet is maintained and updated regularly with relevant information and documents.
• Regularly updating and maintaining the V4C website (in conjunction with output 2 lead) with relevant V4C information as required and deemed appropriate.
• Ensuring that all V4C reports and documents adhere to the V4C quality assurance standards before uploading, storage and dissemination
• Ensuring necessary and sufficient information is available for submission to the Deputy Team Leader to compile the quarterly and annual reports to DFID.
• Managing, monitoring and reporting on the Knowledge Management budget.
• Implementing administrative and financial operations in compliance with ethical standards and in line with GRM operations and contract provisions.

Work with V4C partners, stakeholders and beneficiaries to generate and record stories of how V4C initiatives have affected their lives and / or work, including:

• Ensuring that Thematic Diaries (TD) are regularly updated with information on on-going activities.
• Leading on documentation / analysis of the TD to synthesis successful innovations. Ensuring learning activities (eg, After Action Reviews, Lunch and Learn, and Critical Reflection sessions) take place regularly.
• Working with V4C partners to ensure that information on activities and initiatives are being captured on an ongoing basis.
• Working with partners to ensure that learning activities take place regularly.
• Designing and organising knowledge share fairs for V4C staff, partners and stakeholders to interact and share and learn lessons from each other.
• Promoting successful V4C supported interventions as part of the replication / uptake agenda
• Packaging and marketing to stakeholders V4C results and stories of change for uptake in other settings.

Build knowledge management capacity of implementing partners and V4C team to enhance understanding and ability to capture information and learning, including:

• Carrying out targeted training and coaching for the staff of V4C and implementing partners in knowledge management tools, resources and processes.
• Providing on-going support to Output Leads and thematic adviser on identified knowledge management activities within their outputs.
• Participating in knowledge management working groups under the umbrella program and other DFID funded programs for effective coordination and learning

Supervise and provide oversight to Knowledge Management consultants, as required, including:

• Consulting, communicating and building productive relationships to ensure quality, value for money and on time delivery.
• Monitoring and reporting on progress and deliverables as stated in TOR and contracts.

Manage the knowledge Management budget including:

• Responsible for developing annual, quarterly and monthly budget forecasts
• Review budget expenditure against activities on a monthly basis
• Ensure expenditures are coded correctly on a monthly basis
• Ensure  monthly variance falls within required 5%
• Demonstrating value for money in all expenditure.
• Demonstrating effectiveness of the campaigns.
• Working within strict GRM policies and procedures and UK / Nigerian government regulations.
• Ensure clear quarterly budget reporting.
• Implementing administrative and financial operations in compliance with ethical standards and in line with GRM operations and contract provisions.
• Any other reasonable activities determined by the Team Leader / Deputy Team Leader.