Procurement and Logistics Manager at Adexen

Company
Our client is an infrastructural development company with institutional and private investors. The company offers a broad spectrum of solutions and expertise to infrastructural development in Nigeria.

Job description
The Manager, Procurement & Logistics is responsible for managing a team responsible for all aspects of ordering and purchasing product, equipment and vehicles coordinating and scheduling transportation logistics and optimising inventory levels and workshop management.
Provides the insight and guidance to ensure the Procurement / Logistics Team supports and partners with operations to achieve mutual business goals.

Reporting to the Head of Operations, the responsibilities of this role includes but not limited to the following:

1. Strategic Management

•     Prepare Procurement budget in conjunction with the operations Manager
•     Work closely with operations and suppliers to ensure proper pricing and maximisation of discounts and payment terms on all orders
•     Develop, maintain and implement the Company’s procurement strategies, policies and procedures that will ensure the correct structures, systems, resources and processes are in place to meet the requirements of the operation in assurance of supply, quality, service, cost, innovation, time, security and regulatory compliance.
•     Undertake negotiations with selected providers, establishing agreed prices, availability, customisation possibilities, delivery schedules, warranties, payment terms and claims terms, including reviewing and approving tender bids and assessing the risk.
•     Develop procurement and Logistics Manual
•     Ensure full compliance of procurement activities with the
•     Procurement Manual, Financial Rules and Regulations, relevant
•     Organisational Policies, donor regulations, if and when required.
•     Ensure that the reporting and auditing requirements are observed and followed.
•     Ensure effective use of internal Standard Operating
•     Procedures in procurement, control of the workflows, continuous business processes monitoring and elaboration of improvements in the systems and processes.
•     Manage relationships, not only with suppliers, but also with all other departments in an organisation
•     Continuously improve operations, streamline work processes, create timely, cost-effective import and local supply chains.

2. Procurement and Logistics Administration

•     Coordinate product delivery logistics with suppliers,importers, transportation companies, Plant and Workshop operations
•     Inspire the Procurement / Logistics Team to achieve their productivity, efficiency, accuracy and effectiveness goals
•     Research, identify, design and implement tools, systems and best practices to achieve continuous improvement goals
•     Identify and help maintain optimal inventory levels to maximize inventory turns, reduce exposure of aged inventory, avoid out-of-stocks and reduce inventory carrying costs
•     Negotiate with service providers charges for freight and brokerage services
•     Ensure the accuracy of freight invoices, brokerage charges and import duty billings
•     Prepare cost / benefit analysis to determine the optimal product order quantities based on pricing, lead-times, demand, warehouse capacity / utilization, delivery schedules and inventory carrying costs
•     Identify and help maintain optimal inventory levels to maximize inventory turns, reduce exposure of aged inventory, avoid out-of-stocks and reduce inventory carrying costs
•     Broaden the scope of the Procurement / Logistics Team to include the purchasing of services.
•     Liaise with external mechanics and spare parts suppliers.
•     Responsible for the purchase of corporate and project vehicles.
•     Design and implement vendor evaluation
•     Oversees Materials Procurement to ensure quality cost, warehousing, inventories, maintenance and logistics are appropriately managed

3. Fleet Management

•     Plan, organise, direct and coordinate carpool, motor pool and heavy equipment maintenance, repair, overhaul and modification activities.
•     Select, plan, assign, supervise and evaluate the work of subordinates.
•     Conduct periodic inspections of facilities, equipment and operations, investigates and resolves complaints and personnel and procedural problems.
•     Plan, organise, direct and coordinate car pool and oversee repairs of corporate cars.
•     Participate in the selection of equipment, and specification and determine appropriate maintenance and repair schedules and procedures.
•     Develop and administer division budgets.
•     Determine whether to repair or scrap vehicles.
•     Plan, organise and administer the Central Motor Pool and Equipment Maintenance shops.
•     Make detailed inspections of the quality of work performed in the repair shop and answer technical problems related to maintenance and repairs.

Requirements
Education / Professional / Qualification:

•     A first degree from recognised university in Social Sciences and Humanities
•     Professional qualification with registered bodies in Procurement an Logistics
•     Diploma or degree in supply chain management or formal training in leading-edge strategies and techniques for purchasing, supply chain management, logistics and transportation, Contract Management,
•     Cost management, Vendors evaluation, Supplier Management, Logistics, Vendor Quality Assurance etc

Functional/ Technical

•     Strategic orientation
•     Strong mentoring ability
•     Advanced career planning skills
•     Strong coordination skills
•     Strong multi-stakeholder management skills
•     Ability to identify, design and implement process improvements
•     Understanding and ability to perform business, cost /benefit and financial analysis
•     Plans work, anticipates risks, and sets goals within area of responsibility
•     Technical and analytical understanding of forecasting, procurement, logistics and inventory systems

Behavioural

•     Results orientation
•     Team work
•     Personal mastery
•     Creativity & Innovation
•     Conflict management
•     Cultural awareness