Personal Assistant to MD at Afrital

Job Description

• Personal assistants will support the work of Managing Director and/or company directors. He/she will undertake a variety of administrative, clerical and managerial tasks. Personal assistants often act as the manager's first point of contact.

Job Duties and Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Using a variety of software packages- Microsoft office tools.
• Sourcing and ordering stationery and office equipment.

Job Requirements:

• Experience working with projects, coordinating multiple tasks simultaneously.
• Strong English speaking/writing skills.
• Strong skills in Microsoft Office.
• Strong organizational and time management skills.
• Strong communication skills (oral/written/presentation).

Minimum Qualification

• Degree in Humanities or Management Sciences.
• 1-3 years working experience in a higher responsibility area under minimum supervision.