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  • Posted: Feb 5, 2015
    Deadline: Not specified
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    Jagal Group is a leading Nigerian conglomerate with operations in the Oil&Gas, Construction and Manufacturing industries. The company has been growing successfully over the past 40 years, and has become a valuable and respected contributor to the development of the country's economy. Jagal’s business units are lead by industry professionals and ...
    Read more about this company

     

    Personal Assistant

    Purpose/Role
    Principal responsibility for providing administrative assistance to the Group Executive Director

    Key aims and objectives
    Providing executive support to Group Executive Director on business and personal matters
    Taking on the role of a 'gate keeper'

    Prime responsibilities
    Providing executive support to the Group Executive Director
    Attending to daily enquiries at GED Office
    Co-ordinating the Group Executive Director's schedule including internal and external obligations
    Arranging and co-ordinating meetings and events
    Arranging and co-ordinating travel arrangements 
    Preparing and editing correspondence, communications, presentations and other documents
    Designing and maintaining various office databases
    Supervising filing and archiving (electronic and hard copies) system 
    Recording, transcribing and distributing minutes of various meetings
    Monitoring and responding to incoming communications  (answering GED’s emails and phone enquiries)
    Liaising with internal staff at all levels
    Reviewing administrative operating practices and procedures at GED Office and implementing improvements where necessary (maintenance of office equipment, appliances and furniture)
    Coming up with ideas that will streamline work and identifying incidents that require immediate attention
    Ensuring that administrative office operations are maintained in an effective and up to date manner 
    Ad hoc requests

    Key interfaces
    Group Executive Director and Executive Team
    GED office team

    Skills
    -       Excellent command of English Language – written and oral
    -       Proactive focus on support
    -       Exceptional task and time management
    -       Strong communication skills  
    -       Great interpersonal skills 
    -       Strong organisational skills
    -       Skilled manager of priorities
    -       Thriving on change 
    -       Attention to detail and accuracy 
    -       Must have high patience level 
    -       Have good memory power 
    -      Information gathering and information monitoring skills 
    -      Problem analysis and problem solving skills
    -      Judgment and decision making ability 
    -      Capable of handling difficult situations

    Personal Attributes
    Must maintain strong confidentiality
    Be honest and trustworthy
    Proactive and highly Initiative
    Possess flexibility 
    Must be equipped with emotional intelligence

    Education
    Bachelor’s Degree

    Experience
    Working as PA/Office Manager for 5-6 years in corporate, legal or commercial corporation

    Method of Application

    Use the links below to apply

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