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Jagal Group is a leading Nigerian conglomerate with operations in the Oil&Gas, Construction and Manufacturing industries. The company has been growing successfully over the past 40 years, and has become a valuable and respected contributor to the development of the country's economy. Jagal’s business units are lead by industry professionals and ...
Purpose/Role
Principal responsibility for providing administrative assistance to the Group Executive Director
Key aims and objectives
Providing executive support to Group Executive Director on business and personal matters
Taking on the role of a 'gate keeper'
Prime responsibilities
Providing executive support to the Group Executive Director
Attending to daily enquiries at GED Office
Co-ordinating the Group Executive Director's schedule including internal and external obligations
Arranging and co-ordinating meetings and events
Arranging and co-ordinating travel arrangements
Preparing and editing correspondence, communications, presentations and other documents
Designing and maintaining various office databases
Supervising filing and archiving (electronic and hard copies) system
Recording, transcribing and distributing minutes of various meetings
Monitoring and responding to incoming communications (answering GED’s emails and phone enquiries)
Liaising with internal staff at all levels
Reviewing administrative operating practices and procedures at GED Office and implementing improvements where necessary (maintenance of office equipment, appliances and furniture)
Coming up with ideas that will streamline work and identifying incidents that require immediate attention
Ensuring that administrative office operations are maintained in an effective and up to date manner
Ad hoc requests
Key interfaces
Group Executive Director and Executive Team
GED office team
Skills
- Excellent command of English Language – written and oral
- Proactive focus on support
- Exceptional task and time management
- Strong communication skills
- Great interpersonal skills
- Strong organisational skills
- Skilled manager of priorities
- Thriving on change
- Attention to detail and accuracy
- Must have high patience level
- Have good memory power
- Information gathering and information monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision making ability
- Capable of handling difficult situations
Personal Attributes
Must maintain strong confidentiality
Be honest and trustworthy
Proactive and highly Initiative
Possess flexibility
Must be equipped with emotional intelligence
Education
Bachelor’s Degree
Experience
Working as PA/Office Manager for 5-6 years in corporate, legal or commercial corporation
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