Executive Assistant at Jagal Group

Purpose
Principal responsibility for providing administrative assistance to Group Executive Director
Fully managing Group Executive Director's Office

Key aims
Providing executive support to Group Executive Director on business and personal matters
Taking on the role of his “gatekeeper”

Key responsibilities
Providing executive support to the Group Executive Director
Attending to daily enquiries at GED Office
Co-ordinating the Group Executive Director's schedule including internal and external obligations
Arranging and co-ordinating meetings and events
Arranging and co-ordinating travel arrangements 
Preparing and editing correspondence, communications, presentations and other documents
Designing and maintaining various office databases (contacts, agreements, legal documents, etc.)
Supervising filing and archiving (electronic and hard copies) system 
Recording, transcribing and distributing minutes of various meetings
Monitoring and responding to incoming communications  (answering GED’s emails and phone enquiries)
Liaising with internal staff at all levels
Liaising with clients at all levels
Attending to business enquires related to GED's activities
Attending business meetings with GED and sometime acting as proxy for GED
Reviewing administrative operating practices and procedures at GEDs Office and implementing improvements where necessary (maintenance of office equipment, appliances and furniture)
Coming up with ideas that will streamline work and identifying incidents that require immediate attention
Ensuring that administrative office operations are maintained in an effective and up to date manner 
Ad hoc requests

Reporting requirements
Ad hoc reports and research
Meet with GED weekly and produce monthly reports

Key  internal interfaces
Group Executive Chairman
Group Executive Director
BD Director
Jagal Limited Team

Key  external interfaces
JV Clients

Reports to
The GED

Skills
Excellent command of English Language – written and oral
Great business acumen
Proactive focus on support
Exceptional task and time management
Strong listening skills
Strong communication skills 
Great interpersonal skills
Strong organisational skills
Skilled manager of priorities
Thriving on change
Attention to detail and accuracy
Must have high patience level
Have good memory power
Information gathering and information monitoring skills
Problem analysis and problem solving skills
Judgment and decision making ability
Capable of handling difficult situations

Personal Attributes
Must maintain strong confidentiality
Be honest and trustworthy
Proactive and highly Initiative
Possess flexibility
Must be equipped with emotional intelligence

Education
Bachelor's Degree (Business or Law)

Experience
Working in a corporate, legal or commercial corporation for 6-8 years. International exposure would be a strong advantage.