Program Analyst/Assistant at People Prime

Job description
Day-to-day supervision and coordination of the unit's workflow, quality assurance(i.e. documents, processes) etc. Responsible for time management and scheduling on behalf of managers, effective prioritizing and resolving related conflicts and competing demands. Provides substantive operational, research, statistical & other analytic support to the manager with respect to investment and technical assistance activities. Respond to diverse inquiries and makes decisions when multiple courses of action are possible. Coordinates and monitors multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner. Ensures quality of documents by requiring manager's approval and/or signature. Responsible for providing relevant information, reports or status updates. Drafts/finalizes correspondence on a range of topics on behalf of manager and prepares minutes of meetings. Supports and works collaboratively with members of the immediate work team as well as with others in diverse work groups/teams/task forces, across the company’s Group offices. Provides wide-ranging executive assistance support, setting and managing priorities and the workflow of manager, as well as administrative coordination within the unit or equivalent organizational structure. Undertakes representational duties on behalf of the senior manager, to include serving as the first point of contact and liaison with an extensive network of contacts at the most senior levels, both internally and externally. E.g. Government offices, other international organizations, NGOs and the public sector. Routinely provides research support and utilizes all relevant computer software to retrieve, maintain and manipulate data. (Prepares presentation materials independently.) Participates in institutional activities, and leads task group activities within the VPU or equivalent organizational structure. Independently responds to extensive and diverse inquiries, and makes decisions when multiple courses of action are possible. Coordinates and monitors multiple and diverse work processes and activities to ensure management decisions and directives are properly carried out and the timely delivery of products. Routinely involved in relaying/processing/handling information of the most sensitive, diverse and confidential nature. Routinely prepares correspondence on a range of topics on behalf of senior manager and prepares minutes of meetings. Establishes and maintains an effective network of contacts both inside and outside the VPU or organizational unit to ensure effective liaison in support of the office and senior manager's needs.

Required Skills and Competencies
Project and task management
Knowledge of Institutional policies, processes, and procedures
Versatility and adaptability.
Goal driven.
Problem-solving skills
Interpersonal and communication (verbal and written) skills.
Client service orientation.
Analytical
Ability to take initiative
Multitasking

Desired Personal Attributes
Proactive
Good attitude.
Pay attention to details
Team Player

Prerequisites (minimum requirement)
Bachelor of Science (BSc) - None
7 - 10 years