Personal Assistant at Hamilton Lloyd and Associates

Location: Port Harcourt

Job Summary:

The candidate would work closely with the Managing Director (MD) to provide administrative support, usually on a one-to-one basis. The candidate would help MD to make the best use of his time by dealing with secretarial and administrative tasks. The candidate needs to acquire extensive knowledge of the organisation in which he/she work. They need to know who key personnel are (both external and internal) and understand the organisations aims and objectives.

Major Responsibilities:

•    Devising and maintaining office systems, including data management and filing of the MD’s office.

•    Arranging travel, visas and accommodation and, occasionally, travelling with the MD to take notes or dictation at meetings or to provide general assistance during presentations.

•    Screening phone calls, enquiries and requests, and handling them when appropriate.

•    Meeting and greeting visitors at all levels of seniority.

•    Organising and maintaining diaries and making appointments.

•    Dealing with incoming email, faxes and post, often corresponding on behalf of the MD.

•    Carrying out background research and presenting findings.

•    Producing documents, briefing papers, reports and presentations.

•    Organising and attending meetings and ensuring the MD is well prepared for meetings.

•    Liaising with clients, suppliers and other staff on behalf of the MD.

Job Specific Competencies/Skills:

•    Resource Planning

•    Business knowledge

•    Excellent interpersonal skills

•    Editing and proofreading skills

•    Verbal and written communication skills

•    Attention to accuracy and detail in all aspects of responsibilities

•    Proficient computer skills

•    Organizational skills

Personal & Behavioural requirements

•    Able to take initiative

•    Trustworthy

•    Creative

•    Problem Solver

•    Excellent Management skills

•    Excellent communication & interpersonal skills

•    Pay attention to details

•    Strategic thinker

Education and Experience:

•    A degree in Business Administration, Management or related discipline.

•    Certifications can be in secretarial, clerical or office studies will be an advantage.

•    5 years working experience.