Administrative Manager at Hamilton Lloyd and Associates

Location: Port Harcourt

Job Purpose:

To ensure effective management and utilization of the company’s resources to achieve set goals and objectives.

Main Responsibilities:

• Managing all administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, employee induction etc. 

• Planning and preparing monthly reports pertaining to office infrastructure and facilities.

• Budgeting and cost control measures, Monitoring Budget vis a vis variance.

• Cost control and ensuring timely implementation of the project.

• Vendor management- Oversee acquisition, installation and commissioning of equipments that are required for the facility – IT Systems, air conditioning etc. 

• Monitor all Statutory Compliance areas.

• Asset Management of all assets across multiple locations.

• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. 

• Acting as info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc. 

• Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc

Job Specific Competencies/Skills:

• An ability to gather, analyze and evaluate facts and to prepare and present concise oral and written reports to management

• Knowledge of working environment

• Budget preparation and management

• Detail-orientation

• Vendor management

• Negotiation skills

Education:

• Degree in Management or related course

• A certification in administration or secretarial course will be an added advantage

Experience:

8 years relevant working experience.