Governance Officer at Oando

Responsibilities:

• Be responsible for the organization and management of all statutory meetings (Board, Committees, General meetings), and business meetings including preparation of all preliminary documents and post-meeting tasks in accordance with the Governance Office Service Level Agreements (SLAs).
• Be responsible for the processes of policy development, improvement, management & provision of guidance to employees, managers and other verticals on the application of company policy in complex situations.
• Be responsible for all Corporate Secretarial & Compliance aspects of corporate transactions & other special projects such as acquisitions, restructuring, board evaluations or other strategic transactions of the Group.
• Strengthen the corporate compliance function through identification & implementation of required improvements in the compliance program design.
• Apply the Group’s document and records management procedure in managing statutory and legal requirements, and processing of all company statutory records.
• Be responsible for conducting due-diligence and vetting of all business partners across their various jurisdictions of operation. Prepare due-diligence reports on suitability of vendors for business engagement.
• Evaluate services rendered on contractual agreements, negotiate orders for settlement on behalf of the Company and process payments of same, in keeping with the company procurement policy.
• Act as the responsible relationship manager for all corporate secretariat & compliance matters for at least one designated business entity/unit and at least one jurisdiction of the Group’s operation.
• Effectively coordinate all matters relating to Directors’ remuneration, induction, training and general Board matters while maintaining standard Board processes across the Group.
• Be primarily responsible for drafting, collating and preparing non-financial information across the Group for Oando plc’s annual report in compliance with all statutory requirements.
• Be responsible for drafting Board Papers, resolutions and other documentation to assist with the decision making process of the Board and the implementation of Board decisions.
• Create awareness on compliance issues throughout the Group through compliance on-boarding of all new employees and training of employees, directors and business partners on Company policies and Code of Business Conduct & Ethics and drafting of Ethics Watch and other compliance communication tools.
• Ensure compliance with the Group’s Compliance and EHSSQ policies and procedures. Advise on sanctions for breach of Compliance and EHSSQ policies and procedures.
• Manage client/auditor relationship and effectively communicate key audit recommendations to managers, working together to identify problems and find creative solutions to them.
• Conduct periodic audits to monitor and track compliance of the Oando Group and its subsidiaries with rules, laws & regulations and prepare periodic reports to senior management and the Board of Directors
• Prepare in conjunction with the Audit team, the statutory reports for the Board and Audit Committee meetings.
• Monitor contract performance of service providers based on executed SLAs.
• Align all work plans with the unit’s business continuity and disaster recovery plan, participating in audits and drills to ensure preparedness to manage different operating scenarios.
• Manage stakeholder relationships with regulatory and government agencies, shareholders, registrars, local and international organizations etc and fulfil all of the company’s reporting and continuing obligations to these bodies/agencies
• As part of financial management function, provide input to budget preparation and monitoring in alignment with financial targets of the unit.
• Actively contribute to developing the company’s stakeholder management strategy in keeping with the company’s communication guidelines and standards.

Key Performance Indicators:
• Effectiveness of documentation management and accessibility of information
• Smooth and effective stakeholder relationship management with no penalties
• Demonstrated cost saving and budget management practices employed in day-to-day activites.
• Promptness/timeliness of response/ service delivery
• Customer satisfaction levels

Person Specification:
• A good University degree;
• Minimum of 5 years experience of legal, compliance or corporate secretarial work, 3 of which should be in a legal and compliance department of a public quoted Company;
• Strong & Effective Business Communication and drafting skills (Verbal & Written);
• Excellent Communication Skills;
• Analytical & problem solving ability
• Ability to plan and execute multiple assignments under pressure.

Required Competencies:
• Knowledge of Corporate Transactions/Company Law
• Oil & Gas Industry History and Dynamics
• Knowledge of the different Statutory/Regulatory bodies governing Companies and the Oil & Gas Industry
• Change Management
• Team player
• Customer focused & customer service oriented
• Strong interpersonal Relations
• Numeracy and Analytical skills
• Cost Control
• Creativity & Innovation
• Organization/Administration
• Oral & Written Communication
• PC Utililsation
• Attention to detail
• Reporting