Administrative Associate I at FHI 360

Job Summary/Responsibilities:
Under the direction of the Director, the Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.

•     Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
•     Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
•     Assist in the provision of logistic support for workshops and trainings.
•     Assist in the maintenance of an efficient records/storage of all office supplies.
•     Serve as point of contact for logistical and administrative needs in the department.
•     Coordinate all administrative and secretarial support services for the department (as relevant).
•     Record minutes of staff meetings and circulate same amongst the staff of the department.
•     Assist with production of presentation materials for staff members.
•     Perform any other duties as assigned.

Knowledge, skills and abilities:

•     Knowledge of general office practices and administrative procedures.
•     Report to supervisor on variances and status on regular basis.
•     Resourceful in gathering and providing information.
•     Knowledge of budget preparation and monitoring.
•     Excellent written, oral, interpersonal and organization skills.
•     Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
•     Well developed computer skills, including knowledge of Microsoft office products.
•     Typing skills.

Qualifications:

•     University degree, recognized equivalent or HND.
•     Familiarity with administrative and secretarial skills is an advantage.
•     Familiarity with international NGOs is an advantage.
•     Experience with large complex organization preferred.