Commodity Tracking System (CTS) Officer at Danish Refugee Council (DRC)

The Position

• The key responsibilities of the Commodity Tracking System (CTS) Officer would be performed under the supervision of the Food Security Manager.

Main Duties and Responsibilities

• To support the implementation of UN-WFP unconditional resource transfer (URT) by DRC.
• Ensure collection of data on the impact of socio-economic, political and cultural trends on concerned food assistance programme.
• Establishment of good communication with WFP on commodity tracking, and to effectively identify the necessary requirements for a commodity management system for WFP food basket.
• Ensure timely consolidation of beneficiaries’ data, physical confirmation of the quality of commodity at point of reception and maintenance of WFP commodity inventory for all DRC locations.
• Request and follow-ups of food dispatch and receipts documents are completed and archived in compliance with DRC standards.
• Training of field and warehouse staff on commodity tracking and ensure proper analysis of commodity report from the field and Warehouse staffs.
• Identification of issues concerning stock storage, movement, monitoring, tracking and to set up an appropriate system for maintaining accuracy, strong control over commodity receipt, waybills distribution and establishment of a system to submit timely and accurate reports to WFP/ Donors to minimize losses.
• Implementation of WFP and DRC policy on food commodity logistics.
• Prepare daily, weekly and monthly plans/reporting of stock balance, stock receipt, waybills and timely reporting to the Food Security Manager and WFP.
• Communicate, exchange information and co-operate with relevant internal staffs and Food Security Manager and Team leaders.
• Maintain detailed and safekeeping of all stock transactions with WFP, and any other duties as assigned by the Food Security Manager and Team leaders.

Relationships

• External: Build strong relationships with donors, partners, networks, and stakeholders.
• Internal: Establish a strong working relationship with the Food Security Manager, Team leaders, logistics, MEAL and finance units and other relevant persons.
• Make decisions on tracking food commodities and food supplements effectively and ensure accurate and timely reporting to DRC and donors.
• Ensure proper handling of food commodities and food supplements to avoid damage and/or spoilage.
• Ensure timely submission of waybills, CPDRs and waybills to DRC and donors.
• Also providing technical input on distribution and reporting of food security activities. Makes decisions around project proposals, ensuring they are prepared and comply with reporting requirements.

Requirements

• Relevant higher education at the College level in Information Technology, Agriculture, Food Science, Nutrition and/Health or related.
• Minimum of 2 years work experience in a humanitarian/recovery context within the food security and nutrition programmes, preferably with an international NGO.
• Strong interpersonal skills and demonstrated ability to establish an effective working relationship with staff, and other stakeholders.
• Ability to work independently and as part of a team to achieve results.
• Excellent communication skills and organizational skills.
• Strong ability to work in a variety of environments and in remote locations without communication or amenities.
• Remains productive when under pressure with the ability to prioritize effectively, and respects and adheres to deadlines.

Desirable:

• Familiar with FSL context in Northeast Nigeria.
• Ability to communicate fluently in Hausa and English language.

IT Competency Required:

• Competency in Kanuri and/or other local languages appropriate to the target population.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for tax returns.