Executive Assistant to the ED at Jemi Neil Consulting

Location: Lekki Phase 1, Lagos State

Our Client, a reputable Montessori school in Lekki phase 1, is looking for a competent Executive Assistant to the ED

Job Summary

The Executive Assistant will work closely with the school director to provide administrative support on a one on one working relationship. The Personal Assistant also serves as a liaison to the leadership team; organizes and coordinated Executive outreach and external relations efforts; and oversees special projects.

Duties/Responsibilities

• Manage projects as assigned by School Director
• Devising and maintaining office systems, including data management and filing
• Conduct research work as assigned by the School Director
• Prepare the School Director for her meeting and monitor her action points/commitments for upcoming deadlines by following through on/communicating the necessary details
• Prepare reports by collecting and analyzing information
• Secure information by completing data base backups
• Arranging travel, visas and accommodation
• Occasionally taking notes or dictation at meetings and providing general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Maintain office supplies
• Schedule and determine the nature/time of internal/external appointments; providing all necessary background materials and making travel plans where necessary
• Review and proffer advice on correspondences requiring the school directors signature
• Dispatch treated/ untreated correspondences internally/externally, as appropriate

Requirements

• Must be a female
• Must be proficient in the use of MS Outlook and office suite of products ( Word, Excel, PowerPoint, Visio, MS Project and Access)
• Must be able to learn, interpret and apply spreadsheets
• Must have basic understanding of project management
• Must have knowledge of modern office tools, methods and procedures
• Must have good organizational skills
• Must be attentive to detail
• Must have good communication skills
• Must be able to work under time pressure
• Must have good interpersonal skills
• Must be able to complete most tasks using independent judgement