Project Accounts Officer at Michael Stevens Consulting

Primary Functions

• This position is fully responsible for the project billing process, including responding to client inquiries, verifying employee’s chargeable time; in accordance with the established accounting standards and billing policy.

Typical Duties

• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
• Mail final invoices file consultant and client invoice copies in the billing folder.
• Assess and pursue opportunities for maximization of client billing; communicate with the Accounting Supervisor, as to your observations and actions taken.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Provide the accounts payables team member with advice on client billing, relative to consultant invoicing and reimbursable expenses. It is expected that the Biller maintain a continuous line of communication to clear any open issues.
• Work with the cash receipts team member to reconcile variances that occur in the application of cash.
• Generate and distribute bi-monthly receivables reports and monthly profitability reports.
• Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system.
• Write off any uncollectible receivables, labor or expenses, as directed by the PIC.
• Review weekly time sheets, along with the accounting group.
• Monthly analyze the P & L accounts monthly, as assigned by the Accounting Supervisor.
• Prepare balance sheet account reconcilements, as directed by the Accounting Supervisor.
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare local property and business tax returns.
• Provide year-end support of auditor requirements, which may include research and reconcilement.
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with the local offices.

Requirements

• OND Accounting.
• Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software.
• At least 5 years of billing and receivables in an EPC environment
• Knowledge of Vision 5.1 Software or other accounting platform, a plus.
• A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Employ problem-solving skills and analysis, and report problems to the Accounting Services Manager, as necessary.
• Strong service orientation.
• Knowledge of the project structure in a client/consultant business environment.