Safety Assistant at Danish Refugee Council (DRC)

The Position

• The role of the Safety Assistant will be responsible for supporting the day to day oversight of DRC staff movements and ensuring that key information relevant to staff safety and security is disseminated.
• Advisories, Alerts, and Reports to disseminate to all staff.
• Administrative and Safety operational tasks that support the day to day running of the Safety Unit’s Operations.
• The Safety Assistant will ensure the safety of staff and maintain a high level of contextual awareness and strong coordination with Program and Program support teams at the field level.
• The Safety Assistant will report directly to the Safety Team Leader with Technical support from Safety Advisor and will be an integral part of DRC’s Safety Unit.

Key Responsibilities
Staff movement oversight and support:

• Travel Security Clearances: Prior to any movement complete all security briefings for staff traveling to high-risk field locations. Ensure that established movement tracking protocols are adhered to by both the Safety Unit and all DRC staff. Responsible for the submission of the Travel Request to INSO as per the Humanitarian Staff Movement Protocol.
• Field movement tracking: Coordinate with logistics staff when directed to support Field level movement oversight and support.
• Ensure that appropriate access controls are in place for all DRC facilities.
• Conduct site assessments and advise on mitigation measures, as required.

Security incidents and data management:

• SMS Advisories: Draft and disseminate as required SMS alert advisories for DRC staff in the Safety Forum WhatsApp group when relevant and significant security incidents occur or elevated threat levels are reported.
• Email Advisories: Draft and disseminate detailed email advisories for DRC staff when relevant and significant security incidents occur or elevated threat levels are reported.

Administrative and Operational support:

• Guard force management: Management of the guard force through ensuring standards of readiness is maintained, guard protocols adhered to and coordination with the guard force supervisors is routinely conducted. Ensure that guard payments and other administrative matters that have a direct impact on guard force readiness are completed in a timely manner. Ensuring that the contracted guard force maintains a high standard of guarding for all DRC offices and residences, and when required take corrective action in coordination with the Guard force management.
• Asset management: Maintain the Safety Unit’s current asset register and oversight on all assets that are both utilized and stored (Thuraya phones, radio, etc).  Coordinate with the DRC Logistics and Procurement department to ensure that the overall DRC asset register reflects the Safety Unit’s current asset register.
• Daily-Weekly and Monthly Security Briefing: Responsible for compiling daily, weekly and monthly reports for Safety Unit.
• Staff briefings: Provide DRC staff with current contextual briefings.

Support to International Visitors:

• Visitor arrival packet compilation: Compile a current visitor arrival packet as directed. Responsible for maintaining the international visitor orientation record.
• Visitor briefings and orientation: Conducting visitor briefings and orientation on DRC safety systems, and briefing on emergency procedures, and safe rooms etc.
• Carry out any additional responsibilities and tasks as assigned by the Safety Advisor.
• The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Key Requirements

• Tertiary education (Bachelor minimum) in Security Operations, Communication, Criminology, Risk Management, Public Administration or related field.
• 4-years' experience working with NGOs, other international agencies or multinational business.
• Proven ability to prioritize tasks and meet deadlines.
• Stable, moral and robust character and a good team-player.
• Excellent communication skills, calm and a good sense of humor.
• Proven commitment to accountability practices.
• Ability to comprehend security-related subjects as threats/risk management, security management, personal and organizational security awareness.

Essentials:

• Previous services with any of the Nigerian Disciplined forces (police, Army, NSCDC, etc.) will be the desired advantage, Certificate of discharge or recommendation from the immediate supervisor will be required as proof.
• Competent and literate in English, verbal and written, with a sound knowledge of technical expressions.
• Demonstrative experience in INGO/NGO or UN field (operations) with experience of safety and security.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for tax returns.