Office Manager at British High Commission

Job Ref.: 01/19 PH
Location: Port Harcourt, Rivers
Grade: A2 (L)
Job Category: Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory: Corporate Services Support
Type of Position: Fixed Term, Full-time
Type of Post: British Liaison Office
Start Date: 1 February 2019
End Date: 30 January 2021
Working hours per week: 37
Duration of Post: 12 months

Roles and responsibilities

• Managing the smooth day to day operations of the Port Harcourt office
• Achieve financial objectives by preparing annual budgets, scheduling expenditures, analysing variances, and initiating corrective actions.
• Maintaining daily financial records and monthly Network post Accounting Spreadsheet (NPAs).
• Maintaining health and safety policies and managing the policy enforcement.
• Facility Management
• Ensure that property is up to FCO standards by keeping an Up-to-date PCA file
• Adherence and enforcement of procurement policies and procedures. Evaluating suppliers, products, and services, and ensuring that approved purchases are cost-efficient and of high quality.
• Relationship Management of vendors, service providers and landlord, ensuring prompt payment systems.
• Providing logistic support for visiting officers (booking of accommodation and transportation)
• Maintaining an accurate and up to date transport booking calendar
• Meeting, training and event planning.
• Maintaining a safe and secure environment for customers and employees. Post Security Officers duties (PSO)
• Receiving, preparing and dispatching of Diplomatic bags
• Maintains office staff job results by coaching, planning, monitoring, and appraising job results.
• Line management responsibility.
• Supervising and Monitoring the work of administrative staff
• Contribute to team effort by accomplishing ad hoc tasks as needed

Resources managed (staff and expenditure):

• Office Monthly Budget
• Drivers X 2
• Technical Works Group (TWG) X 1
• Cleaner / Receptionist / Store Keeper X 1

Essential Qualifications, Skills and Experience 

• University Degree
• Over 3 Years working experience as an office manager
• Proficient in the use of Microsoft Office
• Experience in budget and facilities management
• Excellent Communication skills

Required competencies:

• Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Delivering at Pace

Starting Monthly Salary
NGN 405,972.21

Other benefits and conditions of employment 
Working Pattern:

• Monday to Thursday: 07:30 am - 03:30 pm
• Friday: 07:30 am - 12:30 pm