Liaison Officer at Solidarites International

Beginning of contract: ASAP

Contract duration: 6 Weeks (with possibility of extension)

Probation period: 2 Weeks

Goal/Purpose

• The liaison officer carries out administrative duties related to obtaining administrative and legal documents for expatriates (visas, work permits) and maintains good working relations with the various local administrative bodies.
• He/she maintains the files of expatriates.
• He/she undertakes occasional translation tasks at the request of the Administrative Coordinator or Head of Mission

List of Main Tasks:

• Carry out administrative procedures on behalf of expatriate personnel:
• Submit, follow and obtain administrative legal documents: visas, work permits, travel authorizations;
• Take steps to obtain visas for expatriate breaks;
• Maintain a spread sheet detailing document expiry dates and renew documents in time;
• Make flight reservations for international and domestic flights;
• Report to the administrator on the status of on-going procedures on a daily basis;

Represent the association to local administrative bodies:

• Keep up-to-date of changes to administrative procedure pertaining to obtaining documents;
• Establish or reinforce relations with administrative bodies;
• Meet with representatives from the various administrative bodies as often as needed to obtain documents or resolve related issues.

Maintain the Administrative files of expatriates:

• Put together expatriate files: contracts, photographs, photocopies of passports and driving licenses, visas, etc.

Translation:

• Undertake the task of translating official documents at the request of the Assistant Coordinator and/or Head of Mission
• Provide simultaneous interpretation during meetings at the request of the Assistant Coordinator or Head of Mission

Personal Abilities:

• Dynamic, organized, methodical, team player, with sound communication skills
• Languages: fluent in English
• Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences

• Professional experience: at least 1 year of experience in similar position in administration, human resources and finance especially with INGOs
• Bachelor Degree in Economics, Management, Administration, HR, Social Science or any related fields
• IT skills: Microsoft software practice, sound Excel skills