Admin Assistant/Pharmacist Assistant at UNDP

Job ID: 26672
Location: Abuja
Grade: G5
Vacancy Type: FTA Local
Contract Duration: 1 Year with possibility for extension

Background

• The UN Clinics operate, with regard to technical matters only, under the general supervision of the UN Medical Director and with the UN Resident Coordinator on regards of all administrative matters.
• Under the supervision of the UN Clinic Physician/Health Manager, the admin/pharmacist assistant is responsible for effective delivery of pharmaceutical services. The pharmacist assistant ensures timely availability of medicines and related supplies in a cost-effective manner. The pharmacist assistant is directly responsible for procurement /purchase of all Medicines, Diagnostic equipment and Medical Supplies for UN clinic at the duty station.
• Through both technical knowledge and discretion, the Pharmacist assistant is responsible for gaining the trust and confidence of each patient seen and maintaining trust within the entire UN community served, ensuring reliable, timely, accurate and confidential pharmacy services.
• The incumbent will ensure appropriate management and storage of drugs and consumables at the duty station following international standards and manage the administrative aspects of the Pharmacy in accordance with established policy procedure.

Duties and Responsibilities
Within delegated authority and under the guidance of the UN Clinic Health Manager, the incumbent is responsible for the following duties:
 
Medico-Administrative Functions:

• Developing, updating and implementing a mission list for drugs and medical consumables, based on generic drugs produced according the World Health Organization (WHO) standards;
• Develops and maintains a system for ongoing inspections of drug safety in all duty station medical facilities;
• Offers day-to-day advice on pharmaceutical issues including evaluating different antibiotics for impact on the local microbiological situation, and secures that mission personnel do not unnecessarily influence the ecological balance through the use of antibiotics;
• Responsible for advising the UN Clinic Health Manager in the specification of drugs to be requisitioned, and for offering a prudent scale of issue for the planning of re-supply;
• Through proactive planning and facilitation of an unimpeded supply of drugs, medical supplies, medical consumables, vaccines, condoms (male and female) and blood in the field mission.
• Prepare Annual Procurement Plan for procurement of medicines, Diagnostics and medical supplies and follow up on its implementations
• Monitoring the consumption of drugs, laboratory reagents, medical and surgical consumables at the UN Clinic; prepare monthly/quarterly stock reports
• Assisting the health team in the treatment and side effect monitoring;
• Dispensing valid prescriptions and medical supplies to patients of UN Clinic;
• Storing and record keeping of stocks; following international standards
• Accounting for the applicable medical supplies and equipment according to recommended guidelines;
• Participating in logistics operations pertaining to the management of expired supplies and re-distribution of medical supplies in the UN clinic;
• Follow up in ensuring that supplies contracts are prepared, signed and issued to winning parties.
• Carries out post award activities of establishing import declaration forms and forms of payment to suppliers.
• Prepares timely and accurate reports
• Ensure a proper and safe disposal of hazardous material and medical waste in close coordination with the UN Clinic Health Manager and Nurses and Lab technicians,
• Performs other duties as required.

Impact of Results

• The key results have an impact on the efficiency of the unit. Incumbent’s own initiative is decisive in result of work and timely finalization.

Corporate Competencies
Professionalism:

• Knowledge and hands on experience in pharmaceutics; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations.

Planning and Organising:

• Ability to establish priorities and to plan, coordinate and monitor own work plan.

Teamwork:

• Strong interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Communication:

• Good interpersonal, and oral and written communication skills.

Accountability:

• Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Commitment to Continuous Learning
• Willingness to learn and keep abreast of new developments in the medical field.

Technological Awareness:

• Solid computer skills and good knowledge of relevant medical databases.

Client Orientation:

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
• Responds to client needs promptly.

Required Skills and Experience
Education:

• First Level University Degree in Pharmaceutical Sciences or related fields from an accredited university
• The length of technical studies is expected to be at least three years;
• Diploma/Certificate in a relevant health-related field, e.g. Public Health, Pharmaceutical Sciences, Health Economics or equivalent is desirable.
• Computer literate.

Experience:

• Two to five years work experience.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.)

Language Requirements:

• Fluency in the UN and national language of the duty station.