Warehouse Assistant at ACTED Nigeria

About the Job

• Reporting to Warehouse Officer, the Warehouse Assistant/ Storekeeper is responsible in collaboration with the Warehouse Officer, for ensuring the overall care and maintenance of the warehouse
• Warehouse Assistant/ Storekeeper must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.

Main Duties and Responsibilities
Key Tasks:

• Understand, implement and / or maintain standard ACTED inventory management policies and procedures.
• Manage and document the receipt, handling, storage, release and reporting of goods through the ACTED warehouse(s).
• Advise supervisor of potential inventory shortage.
• Manage casual laborers in the warehouse.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO/FEFO) procedures.
• Advise the Warehouse Assistant of warehouse-specific issues or improvements
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.

Warehousing and Inventory:

• Monitor security of ACTED’s storage and supplies.
• Receive approved store’s release forms and prepare the goods for issuance.
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• On a monthly basis, work with the Warehouse Officer to reconcile the Warehouse inventory and the Asset tracking sheet and equipment issuance forms.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Warehouse Officer in a timely manner.

Expected Deliverables

• Undertake (documented) monthly and ad-hoc physical inventory checks.
• Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback.
• Provide on-time, standard monthly reports to the Warehouse Officer.

About You
All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential:

• Knowledge of generic warehouse management systems and forms
• Minimum of a Diploma in any Science or Social Science Field.
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of PC especially spreadsheets (format / sort / filter).

Desirable:

• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.

We Offer

• Contract length: 3 Months with possibility of extension
• Level: E1-1 (national contract)
• Start Date: As soon as possible Desirable.