Technical Activity Supervisor at Medecins Sans Frontieres

Duty Station:                                     MSF OCA, Abuja Office

Duration of Contract:                      Indefinite

Main objective and responsibility of the position

Supervising and monitoring the implementation the logistics activities in the project related to his/her technical activity or activities (Construction, ICT, WHS, Workshop, etc.) according to MSF standards, protocols and procedures in order to ensure the efficient running of MSF systems, infrastructure and equipment.

  Including:

• Construction: all technical and scheduling aspects of the building and rehabilitation activities in the project
• ICT:  installation and maintenance of the systems and communications' software and hardware
• Workshop: the daily mechanical servicing activities of equipment and vehicles in the capital and projects.
• Other technical logistics activities
• Supervising and leading the logistic team under his/her responsibility including defining each person's tasks (daily supervision and checking the quality of their work); drawing up working schedules;  organizing and leading meetings and participating in the staff selection and training
• Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required for the activity
• Managing and organizing the materials and tools needed for his/her activities which includes inventory of stocks, receipt and processing of orders, keeping records of received goods and checking the monthly consumptions of consumable items
• Planning together with the line manager, the required checks and maintenance activities of the set-up/systems of his technical activities
• Preparing monthly reports according to guidelines and implementing reporting practices and protocols
• Performing delegated tasks according to his/her specialty.
• Following up on the needs of the Abuja coordination structures, including the Office, Expat accommodations, Family residents and the mission warehouse in all technical aspects.
• Creating and implementing together with his/her supervisor a maintenance plan for all structures, including planning for supplies and external contractors.
• Ensuring the Implementation and proper use of the mission specific documents.
• Ensuring the proper delegated planning of his/her team and follow up of movement in close collaboration with all departments and other projects. (roster, movement sheet, radio communication)
• Following up on the due payments of all contracts connected to logistical activities, and the proper use of the Log Admin kit in hardcopy and soft copy.
• Supporting the Supply team in organizing technical market assessment and analyses in Abuja.
• Following up of the maintenance and repair of the project vehicles and generators in close collaboration with the coordination team.
• Assisting in the preparation of cost analysis and budget forecasting for the Abuja location.
• Assisting in briefing of drivers regarding vehicle service, maintenance, and following up on the proper use of MSF vehicles.

REQUIREMENTS (QUALIFICATIONS):

Education:   Essential secondary education; desirable Engineering or construction diplo-ma/education

Experience:   Essential at least two years of working experience in similar jobs

Languages:   Mission language desirable; local language essential

Knowledge:    Computer literacy (and according to the requirements of the technical activity)

Competences:   Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Participles and Stress Management.