Admin/Bid Executive at Focus Group Limited

Job Descriptions
Administrative Function:

• The Admin Officer will be responsible for general administrative duties for the organization and any other duties assigned;
• Supervising day-to-day operations of the administrative department.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Monitor costs and expenses to assist in budget preparation
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Ordering materials from printers
• Take proper records of all materials in stock
• Implement facility and equipment maintenance policy
• Take proper records of all maintenance carried out.
• Manage feedback
• Initiate and implement best and effective practices in administrative functions.

Bid Management Function:

• Keep record of Request for Quotes(RFQ) & Request for Proposals(RFP) and provide timely response and Follow up on Account Managers.
• Checking of Daily Newspapers for Bid/Tender Adverts
• Review and Evaluation of Bid Adverts using approved Bid/Tender Advert/ evaluation Questionnaire/Checklist
• Collation, Printing,Binding and Packaging of Bid Documents(Pre-Qualification,Expression of Interest, Proposal) for prompt Submission
• Sales CRM Administration –Consolidated Group Sales Pipeline Reporting.

Service Contract Management Function:

• Drafting and Review of Contractual Documents- NDA, MOU and Service Level Agreements
• Build & maintain updated Contract Document Database
• Revenue Assurance
• Recurrent Service contract Renewal
• Service Payment Debt recovery

Qualifications and Experience

• A first Degree in Commercial/Social Sciences/Science/Art with Minimums of 2nd Class Lower
• Sales Academy, ITIL V3 Foundation, Customer service and Computer Appreciation skill trainings is an added advantage.
• Less than 2 years

Personal Skills:

• Good interpersonal skill
• Customer management skill.
• Ability to work under pressure and with little or no supervision
• Methodical and able to maintain teams focus on an objective
• Effective written and verbal communication skills
• Ability to manage multiple tasks
• Good administrative skills