Operations Executive at Westfield Consulting

Major Duties and Responsibilities

• Facilitates correspondence on the Executive Director’s behalf and manage his e-mail inbox while exercising initiative, discretion and confidentiality
• Provides administrative support for the Executive Director, including travel bookings, scheduling, processing expense claims and invoice approvals and taking accurate meeting minutes
• Provides administrative support activities including preparing logistical requirements for events and meetings and organizing bookings
• Assists with managing the office electronic filing system
• Liaises with internal staff and offices across the Organization, facilitate request and queries from client.
• Oversees administrative tasks in the office in accordance with the organization’s established policies and procedures and statutory requirements
• Performs other duties as may be required from time to time.

Required Qualifications

• At least 2 years’ working experience in a similar capacity
• Minimum B.Sc in Engineering Science or other related field.

Required Skills and Competencies:

• Highly organized with a keen attention to detail
• Flexibility and adaptability to a fast-paced working environment Demonstrated high level of written and oral English communication skills
• Good computer skills in spreadsheets and word processing
• Demonstrated flexible attitude and ability to work both autonomously and as part of the team
• Has a strong stakeholder focus and service-oriented attitude
• Willingness to travel at short notices will be an added advantage