Program Officers at FHI 360

Job ID: 14747
Location: Nigeria-Jigawa, Uyo State
Supervisor: State Program Manager

Basic Functions:
The State Program Officer will work with the State Program Manager to provide oversight, coordination, monitoring and reporting of all FHI 360 Nigeria activities in the assigned state.

Duties and Responsibilities:

•     Provide support to the state office and IAs focusing on work plans, sub agreement management, periodic fund requests, review of MFRs/SFRs, and reporting.
•     Assist in developing and overseeing execution of systems for initiation, implementation, monitoring, amendment and close out of all SIDHAS IAs’ sub agreements.
•     Assist in ensuring that FHI 360 delivers on all its promises to donors and other stakeholders (achieve set targets, deliver quality services).
•     Assist in monitoring and enforcing compliance with donor and FHI 360 policies by the state office and IAs.
•     Give support in ensuring appropriate monitoring of sub grants to achieve financial, administrative, and programmatic goals.
•     Assist in guiding and supporting the state office and IAs in establishing sound management systems to ensure cohesive implementation of project activities.
•     Contribute to the development and maintenance of systems that effectively respond to USAID/Nigeria requirements regarding implementation procedures, reporting and evaluation.
•     Assist in Coordinating capacity development efforts in support of state and IAs’ staff and other partners.
•     Give support in ensuring availability of technical resources and integrate their efforts into overall program management.
•     Assist in identifying, analyzing and disseminating best practices in the project through the identification of project learning sites and technical support to the program.
•     Liaise with multiple stakeholders and collaborators to share information, coordinate activities and avoid duplication in the implementation of the programs.
•     Remain informed on the current programs in the HIV/AIDS, TB and malaria fields by review of current literature and is alert to any implication of such strategic information for project activities.
•     Perform other duties as assigned.

Knowledge, skills and abilities:

•     Extensive knowledge of health and development programming in a developing country.
•     Basic accounting and financial management skills.
•     Working knowledge of major donor policies (USAID, Global Fund) as well as international not-for- profit organizations.
•     Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infection.
•     Proven ability to coordinate a multi-sectorial development project.
•     Excellent community mobilization, advocacy and interpersonal skills.
•     Ability to organize systems to monitor administrative and implementation results.
•     Report to supervisor on variances and status on regular basis.
•     Work independently with initiative to manage high volume work flow.
•     Perform detail-oriented work with a high level of accuracy.
•     Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
•     Use a computer to accurately and rapidly enter and retrieve data and information.
•     Excellent written, oral and interpersonal communication skills with ability to work as a team member.
•     Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
•     Ability to travel a minimum of 25%.

Job Summary / Responsibilities:

•     Provides technical assistance and support to programs. Collects, complies, and analyzes information relevant to programs. Provides administrative and project support, in addition to communication efforts related to program management and execution. Ensures compliance with internal and external regulations. Monitors budget for programs and develops monitoring system for reviewing project status. Ensures completion of program while adhering to budget, scope, and schedule requirements. Develops/Reviews work plans, prepares presentations, and supports other related program objectives and deliverables.
•     Provides support to program management such as troubleshooting, updates work plans, coordinates travel arrangements and monitors program activities.
•     Tracks performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
•     Facilitates communication by answering partner inquires and monitoring project websites.
•     Designs, implements, and coordinates specific program activities and may conduct research to achieve program goals.
•     Works with Project Manager and assists with developing budgets, proposals, managing grants, project materials, and information.
•     Collects, complies and analyzes information relevant to the program.
•     May provide administrative support to programs as needed by writing, reviewing, and translating reports on a quarterly basis.
•     Provides technical assistance and support to program. Reviews and contributes to work plans for one or many programs.
•     Documents and shares project accomplishments, challenges, and lessons learned among internal and external partners.
•     Serves as the liaison for internal units, such as finance, contracts, centers, etc.
•     Supports program/project teams administratively and technically to provide high quality deliverables to clients.
•     Develops reports, briefing papers, press releases, and presentations as necessary for one or multiple projects/programs.
•     Ensures timely implementation, and monitors project activities against work plans.
•     Identifies resource development opportunities and supports development of proposals.
•     Assists with budgeting and writing proposals.
•     Serves as the liaison with government officials, local communities, and other organizations.
•     Provides technical input to projects, including monitoring and evaluation.
•     Supervises and mentors staff and provides training on systems, policies, and regulations.

Qualifications and requirements:

•     BS/BA in public health, business administration, health sciences, behavioral sciences or its recognized equivalent with 5-7 years of relevant experience with international development programs.
•     Or MS/MA degree in public health, business administration, health sciences, behavioral sciences or its recognized equivalent with 3-5 years relevant experience with international development programs.
•     Demonstrated success in multicultural environments is required.