Supply Chain Coordinator at Plan International

Role Purpose

This role will support Plan International Nigeria Humanitarian response in Maiduguri to ensure supply chain activities in line with organisational and project objectives and donors expectation and guidelines.
The Supply chain coordinator will ensure effective pipeline and inventory management to enable on time delivery at value for money of all procurement for which Plan International is responsible.
S/he will lead in the procurement of project commodities and items either through direct procurement or through donor procurement agents.
S/he will be accountable for the effectiveness of the supply chain, ensuring on time delivery and no stock outs, providing capacity building and conducting spot checks as required.

Dimension of Role

• Provides design input and update to the project team on all procurement

• Work with the project team to ensure accurate quantification from fit for purpose procurement plan annually
• Provides guidance and support to all the admin officers in the procurement team
• Designs and provides the appropriate training programs for the Admin officers in the Maiduguri team
• Performs other Admin and Logistics duties and procurement in a manner that supports the Maiduguri office and improves Plan International efficiency and effectiveness.

Key Roles/Responsibilities

• Supply Chain Management:
• Collate information and produce timely stock reconciliation reports on a monthly basis for all stock within supply chain where the project is accountable
• Work with the project managers to ensure forecasted needs are timely and accurate and produce requisitions that are specific to ensure stock outs are avoided and stock are also moved to beneficiaries
• Monitor, with supervisory visits and documented spot checks, inventory storage and movement records in the warehouse which hold stock for which the project is accountable
• Investigate any losses and ensure that relevant people are held to account for such losses, and that lessons are incorporated into ongoing supply chain process
• Setup of Plan International stock management procedures and processes for commodities for which Plan International Nigeria is responsible
• Ensure that all stock for which Plan International is accountable for is tracked within Plan International inventory tracking system
• Review, design and implement, with project team approval, stock management processes for Plan International Nigeria.
• Commodity Sourcing and Distribution:
• Develop procurement plans for the project, including commodity quantification and distribution plans using correct assumptions and best practices.
• Plan, source (directly or via donor/Plan procurement process) and manage the delivery of all commodities (drugs, medical supplies and equipment, Dignity Kits, Scholastic material etc.) where Plan International is responsible
• Ensure that all procurement is done within Plan International automated procurement system, SAP
• Support project distribution planning and execution to ensure all stock are received on time at distribution points, and all stock is recorded during the distribution, and reconciled within 1 week of a distribution
• Regularly collect, collate and analyse value for money parameters and recommend areas of efficiency gains for Plan International and Donor supply chain.
• Building Capacity:
• Work with the Country Admin and Logistics manager and the logistics and procurement specialist to design training materials on good storage and distribution practices for Plan International and donor
• Provide capacity building support to Plan International staff, local partners staff on procurement, warehouse and inventory management processes, documentation and data management (including procurement, quantification- Procurement Plan, requisition and delivery processes)
• Leadership:
• Represent and promote Plan International Nigeria as a quality and specialised technical organisation where appropriate.
• Work with Country office and project managers to resolve relevant outstanding audit findings and support offices to improve overall compliance with organisational policies.
• Ensure all relevant Plan International policies and processes are complied with, including in relation to procurement, inventory and warehouse management, anti-fraud, anti-bribery and anti-corruption and conflicts of interest.

Technical Expertise, Skills and Knowledge

Essential:

• Extensive experience in Humanitarian Procurement (including drugs supply)
• Educated at a Bachelor's degree level in relevant discipline or equivalent professional experience
• Supply Chain and/or Procurement Qualification (e.g. Supply Chain Masters or CIPS)
• Demonstrated success as a supply chain manager within regional or national environment.
• Strong knowledge of WHO Good Storage and Good Distribution Practices
• Working knowledge in contract negotiation and management.
• Hands-on leader who is a strong motivator.
• Strong proficiency with using MS Excel and data analytics
• Up to date knowledge of best practice using advanced inventory management tools.

Desirable:

• Good communication skills. Comfortable working with colleagues from different cultures and various internal departments;
• Good writing skills in English.
• Preference for team work and a collaborative working environment
• Great availability;
• Great listening skills, discreet and tactful.
• Sensitive to cultural and social conditions.
• Commitment to continuous learning; willing to update knowledge in logistics field.
• Ability to respond/manage multiple demands from various sites/departments.
• Work experience in an INGO.