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  • Finance/ Human Resource Assistant at Medecins Sans Frontieres

  • Posted on: 27 August, 2019 Deadline: 5 September, 2019
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  • Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

    Finance/ Human Resource Assistant

     


    Code: AS01100
    Location: Maiduguri, Borno
    Report to: Project Administration Manager
    Level: 6
    Working hours: 48 Hours Per week

    Main Objective of the Position

    • Execute administrative and finance tasks and do follow up of project accountancy, according to administration Manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

    Main Responsibilities and Tasks

    • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
    • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
    • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
    • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
    • Update Social security & Tax office employee files and documents in order to meet legal requirements and duties.
    • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
    • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
    • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
    • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
    • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
    • Follow up accommodation and movement plan to the projects and ensure all staffs are well information.
    • Daily Supervision of the cleaners and cook.

    Requirements
    Education:

    • Desirable finance, business or administration related diploma.

    Experience:

    • Essential previous working experience of at least two (2) years in relevant jobs.
    • Desirable experience in MSF or other NGOs in developing countries.

    Language:

    • Local language essential ( Hausa) Mission language (English)

    Knowledge:

    • Essential computer literacy (word, excel, internet)

    Competencies:

    • Results, teamwork, flexibility, commitment, Stress Management, service

    Skills:

    • Capacity to work as a team, respectful and good working attitude
    • Sensitive and respectful of religious and cultural differences

    Remuneration

    • Salary: As per the MSF salary scale (national contract)
    • Basic salary: 303,781 NGN.

    Method of Application

    Candidates should send a CV and Motivation Letter and copies of credentials either by email to: msfe-maiduguri-admin-emerg@barcelona.msf.org (Email subject should be Finance/ Human Resource Assistant: Maiduguri)
    OR
    In person at
    MSF Spain Office,
    Old International Primary School Line NTA/Circular Road Junction
    By Damboa Road,
    Maiduguri- Borno State.
    (Write the position for which you are applying on the envelope)

    Note

    • Only short-listed applicants are contacted.
    • Applications are non-returnable. Do not submit original certificates or credentials.
    • MSF encourages woman and people with disability status to apply.
    • MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
    • Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

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