Warehouse Manager at Ultimus Holdings

Reports To: Operations Manager

Summary

• You will be responsible for the maintenance of a Company’s storeroom which includes but is not limited to, stocking of operational materials and supplies, inventory control and records, purchasing, and other related duties as required.

Main Duties and Responsibilities

• Reviewing of documents for quality control evaluations
• Meeting and managing customers, suppliers and distributors
• Plans and performs work that involves ordering, receiving, inspecting, returning, unloading, shelving, packing, labelling, pricing, delivering, and maintaining a perpetual inventory of forms, office supplies, and various types of equipment.
• Develop an effective stocking and inventory management that maintains receiving, warehousing, and distribution of materials and equipment to curb stock loss.
• Complies with federal, state, and local warehousing, material handling, and shipping requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Controls inventory levels by conducting physical counts; reconciling with data storage system.
• Keeps records to maintain inventory control, cost containment and to assure proper stock levels.
• Consistently answer questions regarding procedures and resolve discrepancies regarding receipts, shipments, quality, repairs and surplus supply
• Monitor and proactively take action in response to delivery needs and requests for goods.
• Ensure receiving conforms to quality and quantity of stocks requested
• Create stock profile and update store operation data into the inventory management software
• Control material ordering by checking the indent and inform the operations manager regarding the availability of the goods
• Prepare weekly pending list for the material not received against indent raised
• Coordinates freight handling, equipment moving and minor repairs.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Controls inventory levels by conducting physical counts; reconciling with data storage system.
• Thinking both creatively and logically to resolve inventory problems
• Ensuring all documents are complete and signed by the highest authority before receiving or releasing stock
• Maintains warehouse staff by recruiting, selecting, orienting, and training employees.
• Maintains warehouse staff job results by coaching, counselling, and disciplining employees; planning, monitoring, and appraising job results.

Job Competency and Requirements

• Action Oriented - Mission Critical
• Customer Focus - MC
• Timely Decision Making - Very Important
• Technical Learning and Know-How - MC
• Patience - VI
• Functional and Technical Skills - MC
• Listening - VI
• Time Management - MC
• Organisational Agility - VI
• Self-Development - VI.

Skill Requirements
To successfully perform the typical tasks and duties of the position, the knowledge, skills, and/or abilities listed below are required:

• Knowledge of proper bookkeeping and inventory management
• Familiarity with standard concepts and best practices in a stockroom or warehouse environment
• Analytical mind with ability to make accurate mathematical computations
• Excellent written and verbal communication skills
• Competencies in data entry, analysis, and management
• Keen attention to detail and ability to effectively manage time
• Ability to effectively solve problems and conflicts
• Ability to manage and supervise Vendors and suppliers
• Ability to maintain materials and equipment
• Develops and manages budgets within established parameters
• Effective in making objective decisions
• Strong team philosophy
• Demonstrated interpersonal skills
• Ability to work with construction contractors, vendors, and consultants
• Computer Literacy Skills
• Communication Skills
• Administrative Skills
• Reporting skills
• Surveillance Skills
• Safety Management.

Preferred Personal Attributes:

• Strong Leadership - Result Oriented
• Proactive - Team Player
• Energetic - High Service Ethic
• Excellence - Teachability.

Travel:

• Travel is primarily local during the business day, although some out-of-area and possible out-of-country travel may be expected.

Working Relationships
Effective working relationships are an essential part of daily working life. The focus in this role is both:

• Internal: Colleagues within the UI Divisions and other arms of the company horizontally and vertically.
• External: Third Party Agencies and Clients.

Physical Demands

• The physical demands associated with the duties and responsibilities described herein are representative of those that you must meet to successfully perform this job
• This includes ability to spend extended hours standing and traveling to different warehouses
• This also includes ability to frequently lift and carry materials weighing up to 25 pounds, and occasionally up to 50 lbs

Work Environment

• The work environment described herein is representative of those an employee encounters while performing this job. The Warehouse manager will work at various job site locations and attend meetings at multiple agency offices
• Exposure to outdoors, dust, unpleasant smells, hot and cold weather is very likely
• Wearing personal protective equipment is mandatory.