Office Assistant at AT&A Investment Limited

Job Summary

• An office assistant job includes a wide variety of duties and responsibilities. These include performing cleaning, clerical, a variety of routine administrative and office support functions.

Roles

• Keep office area clean and tidy:
  • Clean building floors by sweeping, mopping, scrubbing, vacuuming or polishing them.
  • Gather and empty trash.
  • Service, clean, and supply restrooms.
  • Follow procedures for the use of chemical cleaners and power equipment, in order to prevent damage to floors and fixtures.
  • Spray insecticides and fumigants to prevent insect and rodent infestation
  • Clean and polish furniture and fixtures
  • Clean windows, glass partitions, and mirrors, using soapy water or other cleaners, sponges, and squeegees.
  • Dust furniture, walls, machines, and equipment
  • Mow and trim lawns and shrubbery, using mowers and hand and power trimmers, and clear debris from grounds
• Monitor building safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created.
• Notify Corporate Services concerning the need for major repairs or additions to building operating systems.
• Make requisition for supplies and equipment needed for cleaning and maintenance duties
• Set up, arrange, and remove decorations, tables, chairs, ladders, and scaffolding to prepare facilities for events such as banquets and meetings.
• Organize office and assist associates in ways that optimize procedures
• Maintain office filing and storage systems
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested
• Coordinate with other departments to ensure compliance with established policies.

Requirements, Experience, And Skills

• High School Diploma or equivalent
• Numeracy and literacy skills
• Competent computer skills including MS Office or equivalent
• Internet skills
• Proven experience as an back office assistant, office assistant or in another relevant administrative role.

Key Competencies:

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Flexibility
• Reliability
• Teamwork
• Amiable.