Programme Assistant at Youth Network on Community and Sustainable Development

Main Purpose of the Job
YNCSD is seeking to hire a Programme Assistant who will provide administrative and logistical support for Project INSPIRE. She/he will provide initiatives, and programs within an
NGO environment. Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
She/he will handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. Drafts contracts, budgets, and donor reports with direction from manager. Processes financial documents including contracts, expense reports, invoices, etc. Writes routine reports and correspondence, and assists with the development
of project/program materials. Organizes meetings and events. She/he will work with and maintain data management and filing for projects/program. Serves as an administrator of
work product with other programs/departments, i.e. finance, program development, public information, etc. Liaises and communicates with project consultants and field officers, providing logistical and administrative support, as directed. Conducts research and provides support to one or more staff members in regards to project and programmatic efforts. May supervise volunteers. Performs other related duties as required.

Tasks and Responsibilities

• Building relationships with strategic partners for policy and programme (15% of time)
• Identify and build relationships with development agencies, policy, an local CBO’s that are critical to TSON II delivering its objectives and programme
• Establish and maintain relationships with key contacts in strategic partner organizations
• Represent TSON II at relevant networks, workshops, seminars and policy events
• Develop ideas and projects for formal collaboration with targeted development agencies, policy, and research organisations.
• Securing project funding from institutional funders (40% of time)
• Identify and track emerging opportunities through the fund raising strategy and action plan
• Contribute to design and development of project proposals
• Draft technical and financial proposals to secure funding
• Manage associate consultant contributions to proposal development Contract management and reporting (15% of time)
• Manage contracts with institutional funders
• Support the development of state level programming, including servicing and supporting contracts
• Manage and coordinate scheduled reporting to meet institutional donor reporting requirements
• Work with the Finance and Admin staff to ensure financial information is up to date, variances are identified and recommendations for action made
• Learning, sustainability and impact (15% of time)
• Coordinate lesson learning from monitoring and evaluation of the TSON II programme portfolio and support sharing of best practice and policy insights
• Develop and manage specifically commissioned and funded monitoring and evaluation initiatives both qualitative and quantitative
• Coordinate overall programme portfolio to ensure key performance indicators are met and programme impact is in line with strategy
• Supporting information and communications needs (5% of time)
• Work closely with communications team to share information about programme portfolio, pipeline, specific projects and programme impact
• Support sharing of information between Abuja based Team and field offices Programme policy development (10% of time)
• Contribute to strategic planning within the Programme Team, including annual and medium term planning and monitoring
• Detailed specifications for each individual assignment will be given to the selected Programme Officer as and when the Officer’s services are requested.

Qualification and Expertise
The successful entity is required to meet the following criteria:
E = Essential D = Desirable Experience
Developing budgets and grant monitoring system
Experience of working in an NGO (national or international)
Facilitation of organizational learning D

Qualifications
Degree level in development or related subject, High school with 3 years’ experience
can be accepted E

Knowledge/Skills

• Good IT skills and report writing E
• Demonstrable understanding of issues related to international development and Sexual and Reproductive Health and Rights E
• Knowledge of SRHR and adolescent health D

Personal Qualities

• Capacity to conceptualize programme interventions E
• Comfortable planning and delivering multiple activities under pressure to strict E
• deadlines and high levels of precision
• Able to communicate complex issues in a concise, accessible and engaging way E
• Able to work as part of a team in a co-operative and supportive way.

This application is open for all individuals and shall be based at the
Abuja Office
Individuals should provide the following:
CV;
Motivation letter;
References list;
Please send application to Ojimadu Olachi via email at ojimadupeaceola@gmail.com