Admin Officer at Hollaport Technologies Limited

Experience Level: Executive level

Summary

• As the administrative officer, you will be responsible for the majority of administrative duties in the company.
• You will manage employee records, organize files, answer calls, and provide support for the entire company.
• To perform at this role, you will need to be highly organized and able to handle financial records and expenses.

Job Role

• Purchasing and maintaining supplies.
• Overseeing the housekeeping and maintenance of the building, both inside and outside,
• Ensuring that the building and facilities are in compliance with health, environmental and security standards.
• Monitoring energy usage and consumption and making recommendations or policies to limit expenses in this area.
• Overseeing administrative and support functions; for example, outlining the duties and responsibilities of an administrative assistant.
• Coordinating different departments to ensure efficiency.
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information.
• Self-directed and able to work without supervision.
• Energetic and eager to tackle new projects and ideas.
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
• Willingness to learn and to grow with the company.

Requirements and Qualifications

• Excellent written and verbal communication skills
• Minimum Qualification: Degree
• Proven work experience as an Administrative Officer (3 years),
• Proven experience in petty cash administration and reporting skills,
• Solid knowledge of office procedures,
• Excellent written and verbal communication skills,
• Analytical and problem-solving skills,
• Ability to make sound judgment calls and attention to detail,
• Excellent negotiation skills and good market knowledge,
• Excellent Customer service,
• Organization, time management, prioritizing and the ability to handle a complex, varied workload.
• Excellent time management skills; ability to prioritize
• Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
• Self-directed and able to work without supervision
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
• Highly organized multi-tasker who works well in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.