Compliance Officer at ACTED Nigeria

Location: Maiduguri, Borno
Department/Office: Office of Coordination
Job Type: Part time

About the Job

• The Compliance Officer contributes to:
  • Controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country;
  • Developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
• S/He provides technical support and capacity building to the country FLATS staff to implement the action plan and address the issues.
• S/He also provides technical support for donor external audits and due diligences preparation and follow-up.
• S/He should comply and ensure compliance to the audit code of conduct.

General Responsibilities

• Responsible for the Compliance, Transparency and Documentation procedures' enforcement
• Train/reinforce compliance capacities and knowledge of HR/FIN/LOG Officers.
• Managing spot checks on the compliance of FIN/HR/LOG processes and completing the corresponding checklist
• Ensuring that the originals of the relevant documents are received in the Capital on a monthly basis (finance vouchers, personal files, and procurement files). The effective sending remains the responsibility of each department.
• Follow-up on audit and compliance findings and recommendations
• Internal audit function: contribute to:
  • Controlling, on a risk-based audit approach, the implementation of ACTED’s processes at the capital, area and implementing partner level, in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country and
  • Developing and participating to action plans agreed with the Country Risk and Compliance Manager/Officer (if any) or country coordination;
• Participate to donor external audits and due diligences preparation and follow-up;
• Training, lessons learnt and best practices: provide training sessions to reinforce the compliance level of country teams and implementing partners, propose improvement to ACTED’s current procedures, based on lessons learnt and best practices;
• Facilitate internal coordination and communication and the National Compliance Team.

Audit Function:

• Conduct country Internal audit missions, according to the approved Country Audit Plan, and ACTED internal audit methodology in accordance with the approved Terms of References (AUD-03);
• Conduct Implementing Partners due diligences, participate to the mitigation plan follow-up;
• Suggest measures for mitigating such risks to the Country Risk and Compliance Manager/Officer or to the Country Director, discuss the main findings and recommendations during the mission; draft an action plan (AUD-04B) to be discussed during the debriefing session;
• Audit report: send the audit reports (AUD-04A) to the to the Country Risk and Compliance Manager/Officer or to the Country Director for review before regional and/or HQ approval;
• Ensure the recommendation follow-up and actively participate in their implementation.
• Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation’s compliance on a random basis;
• Compile, file and check all projects’ related financial, logistics, administrative, HR, and program information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis
• Identify the compliance issues by filling the compliance checklists
• Participate in drafting the Monthly Compliance Report and the Audit TITANIC and obtain the Country Risk and Compliance Manager/Officer or CD review and approval and send it to HQ.
• Participate in the weekly FLAT Meeting Support, in litigation cases (staff, suppliers, etc.) follow-up;
• Support National and local legislation follow-up (tax exemption, social security, labour law etc.);
• Tax/VAT exemption follow-up: control the ACTED compliance with tax laws and that tax/VAT exemptions are requested in a timely manner.
• Participate to the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager/Officer and the Country Director;
• Analyze Grant contracts with donors and donor guidelines in order to know audit terms and conditions
• Draft of the External Audit preparation and update the Project, FLAT & External Audit Follow-up
• Contribute to train the implementing partners / country/area staff to the external audit preparation;
• Contribute, in line with Country Risk and Compliance Manager/Officer and/or the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
• Contribute and facilitate audits and participate in kick off and close out meetings of each external audit;
• Contribute to ensure:
  • The update of the External Audit Recommendations follow up and
  • The implementation of the recommendations from external audits;
• Provide practical training on specific areas of ACTED procedures;
• Support compliance staff in the country
• Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
• Upon request from the Country Risk and Compliance Manager/Officer, participate in kick-off /closure meetings to share lesson learnt from previous audits and highlight donor guidelines.
• Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
• Upon request of the Country Risk and Compliance Manager, the Country Director and/or the Audit Director, participate in Fraud cases investigations;

About You
All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential:

• An understanding of humanitarian/civil society issues in the country and the region.
• 3-4 years working experience, in the field of business is require
• University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, sociology, social work, international affairs, humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.
• Experience with the use of Microsoft Office Package

Desirable:

• Excellent communication skills.
• Excellent command of English language.
• Meticulous attention to details.
• Excellent problem-solving skills.
• Ability to work to deadlines, under pressure.

We Offer

• Contract length: 4 Months with possibility of extension
• Level: D2-1 (national contract)
• Start date: As soon as possible Desirable