Finance Manager (CDGP) at Save The Children

Job ID: 1900026Y
Reports to: The National Programme Manager

Role Purpose

• This role will provide the primary financial and grants management inputs into child development grant programme and on-going support to develop best practice financial and grants management procedures and processes.
• The main aspects of the role are: Responding to financial activities as the finance focal person for the CDGP, working with other programme departments in country to ensure that there is a co-ordinated management in line with best practices; In an emergency environment, assist in transition and work with existing country finance teams to ensure that best practices are adopted after emergency activity is completed ; providing short term interim financial management and/or capacity building support the programme.

Key Areas of Accountability
 Financial Accountability:

• Provide a high standard of financial accounting in development and emergency programmes, ensuring compliance to local statutory law and SC accounting policies.
• Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority).
• Provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.

Financial Planning:

• Support budget holders to produce quality budgeting information.
• Ensure all relevant stakeholders are involved in the budgeting process.
• Prepare management reports for budget holders to monitor budgets on a regular and timely basis.
• Provide advice/training to budget holders on budget management and phasing.
• Support VFM tracking and reporting

Grant Management:

• Prepare donor financial reports for the programme.
• Ensure all donor financial requirements are complied with and that proposals and reports are submitted on time.
• Advice on how to best to utilise a programme’s funding portfolio.
• Build and maintain relationships with the local representatives of donor organisations and finance staff of similar organisations.

Control & Supervision:

• Take appropriate steps to minimise the risk of fraud or theft to the programme.
• Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks) with partners and service providers.
• Work in close collaboration with other members of the SC team on all aspects of the programme as required.
• Recruit, train and manage finance staff and/or work closely with existing country finance staff & ensure a good handover at end of mission.
• Carry out inductions and staff trainings for finance procedures, donor requirements etc.
• Ensure that SC’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the SC Code of Conduct, and other relevant tools.

Additional:

• Contribute to ongoing finance policy revisions, support and enhance the ongoing development of the Humanitarian Finance & Grants Department’s finance toolkit.
• Provide interim support to a country or regional programme which lacks finance resources.
• Work with internal and external auditors as necessary.

General:

• Deliver high quality results in line with the agreed ToR and develop effective relationships with country programme staff.
• Comply with all relevant SC policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies and procedures.

Working Relationships:

• Internal: Finance staff. CDGP, Awards
• External: Bank,Auidtors,Vendors,

Competences and Behaviours (Our Values in Practice)
Core Competencies:

• Delivering results – Problem solving and decision making – Innovating and adapting – Applying technical and professional expertise – Working effectively with others – Communicating with impact - Networking

Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications and Experience
Essential:

• Qualified professional accountant (internationally recognised qualification, practical experience equivalent will be considered) with substantial post qualification accounting experience
• Experience of and well developed skills in staff management, supervision and capacity building
• Proven track record of supporting a senior management team, and providing strategic support across multiple sectors and/or regions
• Knowledge of the requirements of the major emergency donors and experience in budgeting and reporting to donors.
• Good attention to detail and analytical skills
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams

Desirable:

• Experience with any Save the Children financial systems and overseas accounting software (including Agresso FMS, AMS)
• Significant experience with NGOs in an international emergency environment.