Admin/Operations Manager at Owens and Xley

Job Code: OX/AOM/RPJ/0012

Our client, a leading constructions project company is looking to fill the position of an Admin/Operations Manager.

KEY RESPONSIBILITIES:

• Manage the company’s central filing system, database and storage
• Develop and maintain an updated vendor list
• Answer and direct phone calls within the company
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Coordinate receipt and distribution of incoming and outgoing mail
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Handle staff enquiries and complaints
• Administer HR functions
• Manage and support all staff
• Facilitate payment to suppliers and contractors
• Site mobilization
• Maintain staff attendance register
• Create and update work schedules for staff

REQUIREMENTS

Educational Qualification

BSC in Business Administration, Business Management or any related discipline

Experience

2-4 years’ experience in a similar role

Skills and Abilities

• Highly analytical, driven and focused.
• Good understanding of all HR activities at all times
• Excellent customer service ability
• Ability to build and maintain effective relationships at all levels
• Staff must be detailed, self-driven and always pay attention to details
• Excellent team player with the ability to build an efficient team
• Excellent organization, planning and coordination skills
• Good intuitive, negotiating and analytical skills
• Ability to work with minimal supervision

PERSONAL ATTRIBUTES

• Possess an analytical mind
• Ability to work well with others and influence subordinates to work
• Strong project management and negotiation skills
• Open to challenges