Office Coordinator at Beacongate Limited

Responsibilities and Duties

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Greet and assist visitors when they arrive at the office
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Perform basic bookkeeping activities and update the accounting system
• Deal with customer complaints or issues
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management

Key Performance Indicators:

• Effective and Seamless Communication
• Agendas and Documents
• Budget Management and Monitoring
• Supervising Staff
• Organizational skills
• Computer skills
• Barriers to Success
• Lack of organizational skills
• Punctuality
• Slow user of web applications
• Time Management
• Inability to coordinate the office seamlessly

Requirements

• We need an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.
• We are seeking an organized, personable, and detail-oriented office coordinator to join our organization.
• You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, staff management, front desk management, answering phones, maintaining office supplies, and scheduling meetings and appointments.
• OND/HND
• 1-2 years in administrative experience
• Location: Victoria Island
• Proven experience as office coordinator or in a similar role
• Experience in customer service will be a plus
• Knowledge of basic bookkeeping principles and office management systems and procedures
• Outstanding knowledge of MS Office.
• Working knowledge of office equipment
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism

Personal Attributes:

• Initiative, self-motivation and drive
• Exceptional attention to detail
• Flexible, adaptable and collaborative
• High degree of professionalism, integrity and ethical behaviour
• Strong commitment to delivery of the organisation’s Vision and Values

General Skillset:

• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Teamwork:  Play a key team player role and set & example to team and others contributing to the success of achieving a shared goal.
• Commitment:  Manifesting a steadfast courageous and loyal commitment to the company and the team.
• Attendance/Punctuality:  Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings on time.
• Planning/Organizing:  Prioritizes and plans work activities; uses time efficiently; plans for additional resources;
• Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; includes appropriate people in decision making process, makes timely decisions and explains reasoning for decisions.
• Productivity: Completes work in a timely manner; strives to increase quantity; works quickly and effectively with minimal supervisory oversight.

Salary
N45,000 - N50,000 monthly.