Administrative Assistant at FHI 360

Requisition Id: 2019201231
Location: Maiduguri, Borno
Supervisor: Operations Manager
Job Type: Full time

Basic Function

• Under the direction of the Operations Manager, the Administrative Assistant will provide administrative and logistical support for assigned staff members

Duties and Responsibilities

• Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations. For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members.
• Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
• Compose general correspondence, schedules and memoranda as needed. Assist with production of non-routine publications, e.g. specific brochures.
• Assist with production of presentation materials for staff members.
• Use initiative to improve work flow and improve systems for clerical functions.
• Prepare minutes for meetings and follow up with staff members for action items.
• Develop and manage a database and record keeping system for assigned areas.
• Organize and set-up internal meetings.
• Perform any other duties as assigned.

Qualifications and Requirements

• University degree, recognized equivalent or HND.
• Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage.
• Familiarity with administrative and secretarial skills is an advantage.
• Experience with large complex organization is preferred.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures. Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of budget preparation and monitoring. Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

Remuneration
The following is a summary of fringe benefits provided by FHI 360 to eligible employees:

Core benefits:

• Comprehensive medical plans (PPOs)
• Dental insurance
• Vision coverage
• Group life and AD&D insurance
• Health savings account
• Long-term disability
• Medical and dependent care flexible spending accounts (FSAs)
• Dependent life insurance
• Business travel insurance
• Supplemental personal accident insurance
• Supplemental disability
• Life insurance
• Paid vacation, sick and parental leave
• 403(b) retirement plan
• Pension plan

Other benefits (will vary depending on work location):

• Public transportation program
• On-site fitness center
• Local credit union membership
• Health and wellness program
• Employee assistance program
• Qualified tuition programs (529 plans)
• Bicycle subsidy
• Legal assistance plan
• Pet insurance.