Executive Assistant at Sellafield Energy

Details:

DISCRIPTION OF FUNCTION

To manage business-related tasks for the company’s such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks

KEY RESPONSIBILITIES

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Making travel arrangements for executives.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

JOB REQUIREMENTS

• First degree in a relevant discipline
• 1-3 years’ experience as an executive assistant or relevant administrative support

·         Outstanding organizational and time management skills

• In-depth understanding of MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.