Secretary at Pukka Logistics & Support Services

Job Description

• As secretary, you will ensure that the office runs smoothly and efficiently.
• Your clerical and administrative skills are required to assist other office personnel to optimize workflow.
• You are to be accessible being the primary point of contact for all inquiries and requests.
• Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. Must possess experience in prioritizing tasks and motivated to work with minimal supervision.

Responsibilities

• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
• Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents
• Coordinate conferences; complete conference registrations for company employees; make travel arrangements for office personnel
• Maintain content management system
• Maintain budget and purchase supplies for the office; track inventory of office supplies
• Write and distribute routine correspondence and reports; compile data and prepare reports
• Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
• Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential
• Fulfill other secretarial duties as needed.

Qualification

• Minimum Qualification: HND/B.Sc with at least 10- 15 years experience as a Secretary in a reputable company.

Key Skills Required:

• Professional demeanor and attitude
• Trustworthy, able to respect confidentiality
• Familiarity with office organization techniques
• Capable of multitasking; strong time management
• Well-organized, detail-oriented
• Strong writing ability
• Excellent verbal communication
• Proficient with computers, especially in MS Office
• High School Diploma.