Procurement Assistant at Action Against Hunger | ACF-International

Location: Maiduguri, Borno
Starting date: as soon as possible
Direct Line Manager: Procurement Officer
Slot: 2 Openings

Objective 1

• Provide Administrative Support to the Procurement Officer.

Tasks & responsibilities:

• Obtain quotations for both direct and negotiated procedures within a week of assignment.
• Negotiate with suppliers for competitive pricing.
• Support Procurement officer in negotiated procedure and  framework agreements processes
• Support Procurement officer in cash forecasting reports twice monthly

Objective 2

• Establish electronic archives for all Purchase Dossiers and other logistics documents.

Tasks & responsibilities:

• Create electronic archives for all Procurement documents.
• Organise all electronic copies of DNs into one server location (kitlog path)
• Add a name extension for all PDs and PRs by a summary of their content for easier identification on the server store - continuous

Objective 3

• Functional system of dispatch and receipt acknowledgement for purchases.

Tasks & responsibilities:

• Create Delivery Notes/waybills.
• Track deliveries and receipt acknowledgements.
• Consolidate any quality/quantity received feedback as appears on returned DNs and report to procurement officer.

Objective 4

• Additional Responsibilities

Tasks & responsibilities:

• This job description is not intended to be all inclusive and the employee will perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task.
• The Procurement Assistant should be flexible and adaptable with regards to the implementation of the daily work/activities.
• The Procurement Assistant is expected to conduct all duties in a professional manner following ACF Nigeria mission staff regulations and charter.

Internal & External Relationship
Internal:

• Directly reporting to Procurement Officer.
• Liaise with all staff for individual requests.
• Liaise with all Logistics.

External:

• Suppliers

Qualifications

• Higher National Diploma or equivalent in Logistics, Procurement, Supply Chain or any other  course.
• Minimum of 2 years’ experience in office administration and procurement work.

Skills & Experience
Essential:

• Some experience in Logistics and stock control;
• Good capacity to work in a team;
• Knowledge of English;
• Good Computer Skill, MS Word, MS Excel;
• Commitment to Action Against Hunger principles, values and charter.

Preferred:

• Experience in working for NGO;
• Highly energetic and motivated individual.

Remuneration
Gross Basic Salary: NGN156,995 - NGN 252,100 Per month.