Program Assistant at International Foundation for Electoral Systems (IFES)

Job Description:

• Assist Country Director and the program team in implementing project activities;
• Help monitor the organization’s program implementation;
• Assist in conducting training of trainers;
• Contribute to lessons learned sessions for outreach teams and other partners;
• Contribute to the design and preparation of training materials;
• Assist Country Director and the program team in organizing program activities, including assessments and workshops;
• Assist in scheduling program meetings with partners and drafting of report of such meetings;
• Advice Country Director or designee on political/electoral developments and provide recommendations on matters related to the project goals;
• Provide support to international and local consultants;
• Assist in the collection and analysis of data for monitoring and evaluation of activities;
• Draft program reports including field trip reports, weekly reports, quarterly reports and other program reports and work plan;
• Take of minutes of program meetings and serve as rapporteur for program events;
• Maintain detailed records of program activities and files on IFES database and cabinet;
• Proper tracking and documentation of political and election related activities in the media;
• Provide input on the design and formulation of new program activities;
• Travel outside of Abuja for project activities as required;

Perform other duties as assigned.
Qualifications and experience

• Bachelor’s degree in any of the Social Sciences, international Relations; Master’s degree preferred
• Minimum of 3 years of experience in international development with at least 2 in elections, democracy and governance projects.
• Experience in designing, developing, implementing and evaluating workshop/training.
• Experience working on USAID, DFID and other donor funded projects
• Experience in project management and training is highly required.
• Computer proficiency in Microsoft
• Excellent interpersonal, communication (oral and writing) and presentation skills
• The ability to remain highly organized while handling multiple tasks under tight deadlines
• Ability to complete tasks with limited supervision
• Willingness to adhere to all principles of confidentiality
• Must value operating in a collaborative and cooperative environment
• Ability to show initiative, good judgment, and resourcefulness
• Conduct himself/herself with integrity and function ethically
• Report to Project manager and work with other program coordinators
• Willingness to travel within Nigeria.