Workshop Supervisor at Medecins Sans Frontieres

Duty Station      -    MSF OCA - SOKOTO

Main objective and responsibility of the position

Supervising and monitoring the implementation of the daily mechanical servicing activities in the capital and project according to MSF standards, protocols and procedures in order to ensure the efficient running of the workshop and the mission's vehicles and motorized engines

Description of the responsibilities/activities

Supervising and monitoring on a day-to-day basis the implementation of the mechanical servicing activities in the mission ensuring compliance to MSF standards, protocols and procedures.  This includes the following tasks:

• Ensuring the mechanical repairs and maintenance of the vehicles and motorized engines (generators, motor pumps, etc.). Supervising, organizing, and planning the schedule for the periodic servicing of all vehicles (corrective, predictive and preventive) and motorized engines both for the capital and field, in order to ensure optimal working conditions of the fleet and extend its longevity
• Following the Logbook and to ensure safe working conditions, supervising the services performed by the mechanics, assistant mechanics, drivers and or trainee agents and if necessary, performing the special and complex services referred to in the logbook deciding whether a vehicle requires an urgent or unscheduled intervention
• Managing, organizing and identifying the spare parts, consumables and tools required by the fleet and his/her team, evaluating local providers suitability and placing the corresponding order to ensure on time delivery, cost efficiency and quality. Monitoring incoming and outgoing deliveries of spare parts and consumables (fuels, lubricants, etc.) and informing the line manager of stock levels on a weekly basis, in order to ensure availability and rationale use as well as a continuous delivery service between the capital and field
• Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings
• Providing monthly activity reports and implementing reporting practices and protocols in order to ensure that all vehicle documentation is in order and inspection reports are conveniently filled by the drivers
• Performing delegated tasks according to his her speciality and as specified in his/her job description

Specific Accountabilities

• Plan and supervise the drivers and mechanics in order to ensure both the sizing and the amount of knowledge required for the activity.
• Perform regular checks to ensure the tools and equipment are correctly and safely used
• Follow up the validity of all documents (annual inspections, insurance or any other required
• Documents) and report the line manager if any document is missing or needs to be soon renewed.
• Monitor the vehicle documentation completeness (registration papers, insurance, radio licenses, etc.) and inform line manager if something is missing or expiring soon.
• Assist in the preparation of cost analysis and budgets forecasting
• Assist in briefing of drivers regarding vehicle services and maintenance.
• Support in the training of MSF staff about the correct use and basic maintenance of all types of engines

REQUIREMENTS (QUALIFICATIONS):

• Education    Essential driving license and formal training in mechanics
• Experience     At least 2-3 years' experience in similar jobs
• Languages    English language essential (spoken and written). Any Nigerian local language: Hausa desirable.
• Competencies  Results, teamwork, flexibility, commitment, service oriented and Stress management.